award_letter_and_synopsis (15).docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation Notice of Intent to Award Number 200000000002

The Department of Natural Resources Procurement office has completed the evaluation of RFP 1900000003180 for Community Archery Program Equipment and Supplies and has recommended an award to Lancaster Archery Supply in the amount of $312,203.50, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-284-5938

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Community Archery Program Equipment and Supplies for the Michigan DNR Marketing and Outreach Division The term of this contract is FIVE (5) years with up to FIVE (5) 1-year options to renew.

Bidders:

The RFP was posted on SIGMA VSS on September 15, 2019 for a period of TEN calendar days. The following bidders submitted proposals by the published due date of September 25, 2019.

City, State Zip

SDVOB*

Dallas, TX 75209-0726 No

Leola, PA 17540 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 4 Revised: 8/2019

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide a proposal and pricing for the equipment brands specified in Schedule A – Statement of Work.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

Proposal Instructions, Evaluation Process

7. EVALUATION PROCESS. The State will evaluate each proposal based on the following factors:

Evaluation Criteria

Bidders demonstrating their overall ability to provide the Contract Activities as specified will have quote pricing evaluated to determine the lowest Total Cost.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager and one Marketing and Outreach Division subject matter expert which consisted of the following individuals:

Voting

Lisa Crozier-Green, Solicitation Manager Department of Natural Resources, Procurement Services

Kathrine Garland, Archery Education Coordinator Department of Natural Resources, Marketing and Outreach Division

III. Evaluation Results A. BSN Sports The proposal met the requirements of being responsive and responsible, and the items quoted met the required specifications however, the proposal did not demonstrate the Bidder’s overall ability to provide the Contract Activities as specified. Specifically, the proposal included a price quote for only four of the items required in the RFP.

FAIL

B. Lancaster Archery Supply The proposal met the requirements of being responsive and responsible, the items quoted met the required specifications (with alternate product proposed due to product discontinuation or re-labeling) therefore the proposal demonstrated the Bidder’s overall ability to provide the Contract Activities as specified.

PASS

IV. Pricing Summary Pricing was evaluated for the bidders who submitted a proposal. The following is a summary of their price proposals:

V. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who demonstrated the overall ability to provide the Contract Activities as specified and offers the best value to the State of Michigan. Best value is based on the proposal offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

Award Recommendation is made to Lancaster Archery Supply in the amount of $312,203.50.

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