Notice of intent to award RFP 190000002699

The Michigan Department of Health and Human Services issued Request for Proposal (RFP) 190000002699 for exterior brick repair services at the Kalamazoo Psychiatric Hospital, with proposals originally solicited between July 16 and August 2, 2019. The project scope encompassed comprehensive exterior restoration activities, including brick replacement, tuckpointing damaged mortar joints on six penthouses, sealing movement cracks, installing flexible caulk around door perimeters and coping joints, installing weep tubes in lintel joints, and removing rust and painting steel lintels. Two bidders submitted proposals: Ram Construction Services of Michigan, Inc. and Cusack's Masonry Restoration, Inc. The evaluation process followed a PASS/FAIL methodology, with contractor selection based on lowest price among responsive and responsible bidders. Key proposal reviewers included Jennifer Frank, Eric Schwartz, Gordy Norris, and Leroy Hoard from the procurement team, who assessed technical specifications and compliance requirements. The procurement notice was posted on August 9, 2019, with an initial response deadline of August 16, 2019, and was pending State Administrative Board approval.

The solicitation did not explicitly indicate specific set-aside designations or restrictions for disadvantaged business enterprises. Two contractors competed for the project, with Ram Construction Services of Michigan, Inc. ultimately recommended for the contract award at $16,422.00, which was substantially lower than Cusack's Masonry Restoration, Inc.'s bid of $77,500.00. Both bidders demonstrated technical capability by passing all specification requirements, but Ram Construction Services was selected primarily due to their significantly lower pricing. The contract was specific to the Kalamazoo County jurisdiction and focused on the Kalamazoo Psychiatric Hospital facility. While no incumbent vendor information was provided, the procurement was structured to select a contractor capable of performing specialized exterior brick repair and restoration services. The total project budget appears to be aligned with Ram Construction Services' bid of $16,422.00, representing a cost-effective solution for the required maintenance and repair work.