KPH Brick Repaid Award Letter and Synopsis.pdf
PDF 242 KB Posted
- Attached to
- Notice of intent to award RFP 190000002699
- Solicitation number
- NIA1-491-190000000850-2
- Issued by
- Kalamazoo County, Michigan
About this file
This document is an Award Recommendation Notice from the Michigan Department of Health and Human Services for a Request for Proposal (RFP) to perform exterior brick repair at the Kalamazoo Psychiatric Hospital. The RFP was posted on SIGMA VSS on July 16, 2019, with proposals due by August 2, 2019. Two bidders submitted proposals: Ram Construction Services of Michigan, Inc. and Cusack's Masonry Restoration, Inc. The project scope includes brick replacement, tuckpointing damaged mortar joints on six penthouses, sealing movement cracks, installing flexible caulk around door perimeters and coping joints, installing weep tubes in lintel joints, and removing rust and painting steel lintels.
The evaluation process followed a PASS/FAIL method, with the contract awarded to the lowest-priced responsive and responsible bidder. Ram Construction Services of Michigan, Inc. was recommended for the award at $16,422.00, significantly lower than Cusack's Masonry Restoration, Inc.'s bid of $77,500.00. The proposal was reviewed by KPH staff and the Solicitation Manager, including Jennifer Frank, Eric Schwartz, Gordy Norris, and Leroy Hoard. Both bidders passed all specification requirements, but Ram Construction Services was selected based on their substantially lower pricing. The award is pending State Administrative Board approval.
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Text version
Version 1 Revised: 8/2019
Award Recommendation Notice of Intent to Award Number 190000000850
The Michigan Department of Health and Human Services has completed the evaluation of the received quotes for the purchase of exterior brick repair at Kalamazoo Psychiatric Hospital and has recommended an award to Ram Construction Services of Michigan, Inc. in the amount of $16,422.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Jennifer Frank, Solicitation Manager FrankJ4@michigan.gov 517-241-6563
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide brick repairs to the exterior of the Kalamazoo Psychiatric Hospital.
Bidders:
The RFP was posted on SIGMA VSS on July 16, 2019 for 14 calendar days. The following bidders submitted proposals by the published due date of August 2, 2019.
Bidder Address City, State Zip
SDVOB*
Ram Construction Services of Michigan Inc
4592 40th Street SE Kentwood, MI 49512
No
Cusack’s Masonry Restoration, Inc
15570 Cook Rd, PO Box 220 Hubbardston, MI 48845
Yes
*SDVOB: Service-Disabled Veteran Owned Business
STATE OF MICHIGAN PROCUREMENT
Michigan Department of Health and Human Services 235 South Grand Avenue, Lansing, MI 48933 PO Box 30037, Lansing, MI 48909 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html
Version 1 Revised: 8/2019
Evaluation Synopsis
I. Evaluation Process
A Responsible Bidder is a bidder that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process
PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by KPH staff and Solicitation Manager, which consisted of the following individuals:
Jennifer Frank, Solicitation Manager
Eric Schwartz, KPH Physical Plant Supervisor
Gordy Norris, KPH Administrative Services Director
Leroy Hoard, KPH Maintenance Crew Leader
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Spec # Specification
Ram Construction Services of Michigan, Inc
Cusack’s Masonry Restoration, Inc
Confidential Treatment Form (CT
FORM) PASS PASS
Schedule A, Statement of Work, Section 1-9 PASS PASS
3 Schedule B - Quote PASS PASS
Vendor Questions Worksheet PASS PASS
PROPOSAL
DETERMINATION PASS PASS
Version 1: 8/2019
VI. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Deliverable Ram Construction Services of Michigan, Inc
Cusack’s Masonry Restoration, Inc
1 1) Brick replacement (5)
2) Tuckpoint damaged mortar joints to six penthouses, building sizes are as follows:
(1) 27x15, (1A) 15x15, (1B) 15x15, (2) 21x15, (3) 39x33, (4) 21x15. Each building is between 9 and 12 feet tall.
3) Seal all movement cracks
4) Install flexible caulk around the perimeter of all doors (6)
5) Install flexible caulk in the coping joints
6) Install weep tubes and flexible caulk in the defective lintel joints on 6 penthouses.
7) Remove rust and paint steel lintels (13)
$16,422.00 $77,500.00
Total Price $16,422.00 $77,500.00
VII. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Ram Construction Services of Michigan, Inc. in the amount of $16,422.00.
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