Notice of Intent to Award RFP 190000001361

The Michigan Department of Corrections (MDOC) Procurement office issued Request for Proposal (RFP) 190000001361 for the procurement of Hot and Cold Wells at the Central Michigan Correctional Facility. The procurement was conducted through SIGMA VSS, with the solicitation period running from March 26, 2019, to April 10, 2019. The primary objective was to secure a contractor capable of providing and installing four Hot Wells and four Cold Wells for the correctional facility. Evaluation criteria included a technical assessment with a maximum score of 100 points, comprising 75 points for Schedule A and 25 points for Vendor Questions. Proposals were required to achieve a minimum technical score of 80 points to be considered for award. The solicitation outlined specific technical requirements for the wells, with Douglas Equipment emerging as the sole bidder. The evaluation team conducted a comprehensive review, assessing the technical capabilities, vendor responses, and prior experience of the bidder.

There were no specific mentions of set-aside designations or restrictions for disadvantaged enterprises in the procurement documentation. Douglas Equipment was recommended for award as the responsive and responsible bidder, with a total contract price of $39,686.32, broken down as $20,700.12 for four Hot Wells and $18,986.20 for four Cold Wells. The pricing included assembly, shipping, and other associated costs with no additional charges. During the procurement process, price negotiations resulted in a modest reduction of $167.64 from the initial bid. The contract appears to be a direct procurement for the Michigan Department of Corrections, with no indication of multiple vendor awards or alternative procurement methods. The award recommendation was based on the vendor meeting all technical requirements and offering the lowest acceptable price for the specified well installation at the Central Michigan Correctional Facility.