Notice of Intent to Award RFP 190000001303 - Substation Fire

The Department of Military and Veterans Affairs issued Request for Proposal 190000001303 for fire and emergency services at Camp Grayling Joint Maneuver Training Center in Crawford County, Michigan. The procurement solicits comprehensive fire and emergency response services for the CGJMTC South Camp operating 24 hours a day, seven days per week from May 1, 2019 through August 31, 2019, with an option for one additional one-year renewal in 2020. The contractor must provide structural and vehicle fire response, aircraft rescue and firefighting (ARFF), confined space and technical rescue, emergency medical services, and HAZMAT/CBRN response capabilities. Required deliverables include full-time staffing of one engine company consisting of three firefighters and one supervisor available continuously during the contract term, submitted as a fixed-price proposal with all costs included, with no additional payments for overtime, holiday pay, or travel expenses. The RFP was posted on March 6, 2019, with a mandatory site visit scheduled for March 21, 2019 at 11:00 a.m. Eastern Time (pre-registration required by March 18, 2019), a bidder questions deadline of March 26, 2019 at 3:00 p.m. Eastern Time (answers posted by March 28, 2019), and a proposal submission deadline of April 3, 2019 at 3:00 p.m. Eastern Time. Technical evaluation was weighted equally across four categories: ability to meet general specifications (25 points), staffing requirements (25 points), project management (25 points), and vendor questions worksheet responses (25 points), with proposals requiring a minimum score of 80 points to qualify for price evaluation.

No specific set-aside designations or restrictions for disadvantaged enterprises were noted in the procurement documents. The Township of Frederic was identified as the single responsive and responsible bidder, and the Department of Military and Veterans Affairs recommended an award to the Township of Frederic in the amount of $416,860.00, pending State Administrative Board approval if applicable. The Township of Frederic is not designated as a Service-Disabled Veteran Owned Business. The State reserves the right to conduct background checks on all employees and subcontractors and may require performance bonds. Invoices must be submitted by the 5th of the following month and will be paid via electronic funds transfer within 45 days of receipt. The Solicitation Manager is Tara Premoe, reachable at 517-481-7643 or premoet@michigan.gov.