Award Letter and Synopsis.pdf

Version 2 Revised: 2/2019

Award Recommendation

The Department of Military and Veterans Affairs Procurement office has completed the evaluation of 190000001303, Camp Grayling Substation Fire Services, and has recommended an award to the Township of Frederic in the amount of $416,860.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Tara Premoe, Solicitation Manager premoet@michigan.gov 517-481-7643

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Camp Grayling Substation Fire Services. The term of this contract is May 1, 2019, to August 31, 2019, with up to one, one-year renewal option.

Bidders:

The RFP was posted on SIGMA VSS on March 6, 2019, for 29 days. The following bidders submitted proposals by the published due date of April 3, 2019.

Bidder Address City, State Zip

SDVOB*

Township of Frederic

PO Box 78, Frederic MI 49733 No

*SDVOB: Service-Disabled Veteran Owned Business

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

STATE OF MICHIGAN PROCUREMENT

Department of Military and Veterans Affairs 3423 N. Martin Luther King Jr. Blvd., Suite 320, Lansing, MI 48906 https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

Version 2 Revised: 2/2019

Solicitation Instructions, Section 7, Evaluation Process.

Technical Evaluation Criteria Weight

1. Ability to meet Schedule A, Section 1, General Specifications 25

2. Ability to Meet Schedule A, Section 3, Staffing 25

3. Ability to Meet Schedule A, Section 4, Project Management 25

4. Vendor Questions Worksheet 25 Total 100

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Expert, which consisted of the following individuals:

Tara Premoe, Procurement Manager

DMVA

COL. Edward Hallenbeck, CFMO

III. Evaluation Results

A. Bidder # 1

The Evaluation Team determined that the Township of Frederic did meet the requirements of this RFP.

VIII. Award Recommendation:

Award recommendation is made to the only responsive and responsible Bidder. Award Recommendation is made to the Township of Frederic in the amount of $416,860.00.