Notice of Intent to Award RFP #18*2359

The Michigan Department of Transportation (MDOT) Southwest Region issued Request for Proposal (RFP) #18000002359 for the procurement of concrete patch supplies intended for use on Interstate 94 in Sawyer, Berrien County, Michigan. This was a one-time purchase with no renewal options, and the RFP was posted on the SIGMA system on April 27, 2018, with a submission deadline of May 3, 2018. The solicitation sought a qualified contractor to provide concrete patch supplies meeting state specifications as outlined in the Solicitation Instructions Section 8. The evaluation process prioritized responsiveness and responsibility of bidders in meeting all mandatory minimum requirements and specifications. Two proposals were received by the published deadline, and the MDOT evaluation team completed their assessment and recommendation for award by May 7, 2018. Bidders not recommended for award were offered the opportunity to schedule a debriefing session with Solicitation Manager Robin Lester at 269-337-3961 or lesterr@michigan.gov to understand the evaluation results.

The contract award was designated for a Service-Disabled Veteran Owned Business (SDVOB), with E2 Enterprises LLC selected as the awardee at a contract value of $3,925.25. Although Investor's Supply LLC submitted a lower bid of $3,833.75, the evaluation team determined that E2 Enterprises LLC was the responsive and responsible bidder that best met the evaluation criteria and state specifications required for the procurement. The SDVOB set-aside designation restricted eligibility to businesses meeting this classification, which influenced the final award decision despite the lower competing bid. The one-time purchase nature of this procurement meant there was no incumbent contractor or ongoing service relationship to consider. The modest contract value of $3,925.25 reflects the limited scope of this concrete patch supplies purchase for a specific highway maintenance project in southwest Michigan.