Notice of Intent to Award RFP # 18*2358

The State of Michigan Department of Transportation (MDOT) Southwest Region issued Request for Proposal 18000002358 to procure concrete patch supplies for use on M-43 in South Haven, Michigan. This was a one-time buy procurement with no renewal options, posted on SIGMA on April 27, 2018, with a deadline for proposal submission on May 3, 2018. The solicitation sought qualified vendors capable of supplying concrete patch materials meeting MDOT specifications for pavement maintenance and repair work on the specified roadway. The evaluation criteria prioritized lowest price as the primary award determinant, with all bidders required to meet mandatory minimum requirements to be considered responsive and responsible. Two proposals were received by the published deadline, and the award decision was based solely on price competitiveness in accordance with the stated evaluation methodology.

The procurement did not contain specific set-aside designations restricting participation; however, the evaluation considered vendor classifications including Service-Disabled Veteran Owned Business (SDVOB) status. Investor's Supply LLC was selected as the award recipient with a bid of $15,195.25, while the alternative bidder, E2 Enterprises LLC (an SDVOB firm), submitted a bid of $17,137.75. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation. The contract award value was established at $15,195.25 based on the lowest responsive bid. Unsuccessful bidders were afforded the opportunity to request a debriefing session with Solicitation Manager Robin Lester at 269-337-3961 or lesterr@michigan.gov to understand the award rationale and evaluation results.