Notice of Intent to Award RFP# 180000003353

The State of Michigan Department of Natural Resources (DNR) issued Request for Proposal (RFP) #180000003353 for the Disbursement of Processed Meats to Michigan Charitable Organizations. The procurement sought a contractor to manage the distribution of processed meats to charitable organizations across the state, with a primary focus on efficient and strategic allocation. The RFP was posted on SIGMA VSS on August 28, 2018, with proposals due by September 18, 2018, and a planned contract term of three years with potential for up to two additional one-year renewals. Evaluation criteria included technical capabilities, communication strategy, distribution determination, and overall project plan, with proposals scored out of 100 possible points. The DNR procurement team, led by Buyer Lisa VanOstran and Youth Council Advisor Ray Rustem, conducted a comprehensive review of submitted proposals to determine the most suitable vendor. Key objectives included establishing a robust meat distribution network that could effectively support charitable organizations throughout Michigan.

Only one bidder, Michigan Sportsmen Against Hunger from Eastpointe, Michigan, submitted a proposal for this opportunity. The organization was not designated as a Service-Disabled Veteran Owned Business (SDVOB) and received a total score of 85/100, which was deemed sufficient to meet minimum point thresholds. The recommended contract award amount is $180,000.00, subject to State Administrative Board approval. While the evaluation team found the proposal mostly satisfactory, they identified some minor deficiencies in the bidder's communication strategy, distribution determination, and project plan details. The procurement did not appear to have specific set-aside designations or restrictions beyond the standard evaluation criteria. The contract's potential for two additional one-year renewals provides flexibility for continued partnership if performance meets the state's expectations.