Award Letter and Synopsis.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement office has completed the evaluation of RFP# 180000003353 for Disbursement of Processed Meats to Michigan Charitable Organizations and has recommended an award to Michigan Sportsmen Against Hunger in the amount of $180,000.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa VanOstran, Solicitation Manager vanostranl@michigan.gov

(517) 284-5975

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide disbursements of processed meats. The term of this contract is three years with up to two 1-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on August 28, 2018. The following bidders submitted proposals by the published due date of September 18, 2018.

City, State Zip

SDVOB*

Michigan Sportsmen Against Hunger

24640 Brittany Avenue Eastpointe, MI 48021 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions, Section 8, Evaluation Process.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the DNR Buyer and Subject Matter Expert, which consisted of the following individuals:

Lisa VanOstran – DNR Buyer Ray Rustem – Youth Council Advisor

III. Evaluation Results A. Bidder # 1 – Michigan Sportsmen Against Hunger

The Evaluation Team determined that Michigan Sportsmen Against Hunger based on a score of 85, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work - Deliverables The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. The Bidder’s communication strategy does not include social media activities or other media outreach other than partner newsletters.

b. The Bidder’s response to deliverable #4 does not fully respond to determination of distribution.

c. The Bidder could have provided more detail about how they will work to expand cooperation with other programs and groups in Michigan.

2. Schedule A, Statement of Work – Project Plan The Evaluation Team determined that overall the responses were mostly satisfactory, but the following deficiencies were noted:

a. The Bidder could have provided more detail in their response to Question 1.

b. The Bidder did not address how the voucher system will prevent distribution outside the state.

3. Vendor Questions Worksheet - Experience The Evaluation Team determined that the responses were satisfactory.

Total Score: 85/100

IV. Technical Evaluation Summary

VIII. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 8 Evaluation Process, and price. Michigan Sportsmen Against Hunger provided the best value to the State. Award Recommendation is made to Michigan Sportsmen Against Hunger in the amount of $180,000.00.

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