Notice of Intent to Award for the RFP 180000002684

The Michigan Department of Technology, Management, & Budget (DTMB) Financial Services Procurement office issued RFP #180000002684 for the replacement of storm conductors at the Flint State Office Building Parking Ramp, located in Genesee County and Flint City, Michigan. The solicitation was posted on May 24, 2018, with a fourteen-day response period and proposals due on June 7, 2018. The procurement required bidders to complete a mandatory site visit, with attendance verified through sign-in sheets, and to submit responsive proposals addressing technical criteria including general requirements, service levels, project planning, and vendor-specific questions. The deliverables consisted of labor charges and materials necessary to complete the storm conductor replacement project. Evaluation criteria assessed the bidders' ability to provide specified products and labor, maintain required insurance coverage, and successfully complete the work. Two responsive bidders submitted proposals by the deadline, with a Notice of Intent to Award issued on June 20, 2018, and a response deadline of June 25, 2018.

The procurement incorporated a 10% price preference for Service-Disabled Veteran Owned Businesses (SDVOB), which was applied to the bid evaluation process. Vetcon was identified as a SDVOB with an original bid of $48,045.00; however, after applying the 10% QDV preference adjustment, the bid was reduced to $46,695.00 for comparison purposes. Continuum Services of Farmington Hills, Michigan, a non-SDVOB entity, submitted the lowest responsive bid at $13,500.00, comprising $5,500.00 in labor charges and $8,000.00 in materials charges. Although both bidders achieved identical technical scores of 100 points out of 100, Continuum Services was recommended for award based on best value to the State, as its bid remained significantly lower than Vetcon's adjusted price. The award amount of $13,500.00 was pending State Administrative Board approval and subject to verification of mandatory site visit attendance.