Flint State Office Building Parking Ramp Storm Conductors RFP# 180000002684 Award Letter and Synopsis.DOCX
DOCX document 90 KB Posted
- Solicitation number
- NIA1 171 180000000412 1
- Issued by
- Genesee County, Flint City, Michigan
About this file
This is an Award Letter and Synopsis issued by the Michigan Department of Technology, Management, & Budget (DTMB) Financial Services Procurement office regarding RFP #180000002684 for Storm Conductors Replacement at the Flint State Office Building Parking Ramp. The solicitation was posted on May 24, 2018, for a fourteen-day response period, with proposals due on June 7, 2018. Two bidders submitted responsive proposals: Vetcon and Continuum Services. A mandatory site visit was required for all contractors to submit bids, with attendance confirmed through sign-in sheets. The evaluation process assessed bidders on technical criteria including general requirements, service levels, project planning, and vendor questions, with both bidders achieving identical scores of 100 points out of 100. The State evaluated proposals based on the ability to provide specified products and labor, maintain required insurance coverage, and complete the work successfully.
Continuum Services of Farmington Hills, Michigan, was recommended for award in the amount of $13,500.00, comprising $5,500.00 in labor charges and $8,000.00 in materials charges. This award represents the best value to the State compared to Vetcon's proposal of $48,045.00 ($40,045.00 labor and $8,000.00 materials), despite both bidders achieving equivalent technical scores. The selection was based on the combination of technical merit and lowest price among responsive and responsible bidders. Vetcon was identified as a Service-Disabled Veteran Owned Business (SDVOB), while Continuum Services was not. The award was pending State Administrative Board approval and remains subject to completion of a mandatory site visit attendance verification.
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| File | Type | Posted |
|---|---|---|
| Flint State Office Building Parking Ramp Storm Conductors Service Disabled Vet Adjustment RFP# 180000002684.xlsx | XLSX spreadsheet |
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Text version
STATE OF MICHIGAN
FINANCIAL SERVICES PROCUREMENT
| DTMB – Financial Services |
| 320 S. Walnut St. Lansing, MI 48933 |
Recommendation of Award
The Department of Technology, Management, & Budget’s – State Facilitates Administration – Business Operations Division has completed the evaluation of Request for Proposal, 171 180000002684 for the Flint State Office Building Parking Ramp Storm Conductors and has recommended an award to Continuum Services in the amount of $13,500, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Rob Telesz, Solicitation Manager Teleszr1@michigan.gov 517-241-5539 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Storm Conductors Replacement for the Flint State Office Building Parking Ramp.
Bidders:
The RFP was posted on SIGMA VSS on May 24, 2018 for 14 Days. The following bidders submitted proposals by the published due date of June 7, 2018.
| Bidder |
| Address |
City, State Zip
SDVOB*
Vetcon
412 S. Saginaw St. Suite 206 Flint, MI 48502
Yes
| Continuum Services |
| 23640 Research Drive Farmington Hills, MI 48335 |
No
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions and Vendor Questions, Section 7, Mandatory Minimum Requirements.
· Must be able to provide the products mentioned in the product specifications.
· Must be able to provide the labor mentioned in the labor specifications.
· Must attend Mandatory Site Visit. Contractors must sign the sign-in sheet. If a bid is received and the contractor did not attend the Mandatory Site Visit, the Contractors bid will be disqualified.
· Must Be Insured. Please submit company Certificate of Liability Insurance Form when submitting a bid.
II. Evaluation Method Responses to this solicitation were reviewed by Subject Matter Expert.
III. Evaluation Results A. Vetcon
The Subject Matter Expert determined that Vetcon based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. General Requirements Schedule A, Statement of Work. Section 1 The Subject Matter Experts determined that overall the responses were complete and satisfactory.
a. Score: 40/40 Points
2. Service Levels – Schedule A, Statement of Work, Section 2 The Subject Matter Expert determined that overall the responses were complete and satisfactory.
a. Score: 30/30 Points
3. Project Plan – Schedule A, Statement of Work, Section 9 The Subject Matter Experts determined that overall the responses were complete and satisfactory.
a. Score: 20/20 Points
4. Vendor Questions Worksheet The Subject Matter Experts determined that overall the responses were satisfactory.
a. Score: 10/10 Points
Total Score: 100/100
B. Continuum Services
The Subject Matter Expert determined that Continuum Services based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. General Requirements Schedule A, Statement of Work. Section 1 The Subject Matter Experts determined that overall the responses were complete and satisfactory.
a. Score: 40/40 Points
2. Service Levels – Schedule A, Statement of Work, Section 2 The Subject Matter Expert determined that overall the responses were complete and satisfactory.
a. Score: 30/30 Points
3. Project Plan – Schedule A, Statement of Work, Section 9 The Subject Matter Experts determined that overall the responses were complete and satisfactory.
a. Score: 20/20 Points
4. Vendor Questions Worksheet The Subject Matter Experts determined that overall the responses were satisfactory.
a. Score: 10/10 Points
Total Score: 100/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Vetcon |
| Continuum Services |
| Bidder #3 |
| 1 |
| General Requirements Schedule A, Statement of Work, Section 1 |
| 40 |
| 40 |
| 2 |
| Service Levels – Schedule A, Statement of Work, Section 2 |
| 30 |
| 30 |
| 3 |
| Project Plan – Schedule A, Statement of Work, Section 9 |
| 20 |
| 20 |
| 4 |
| Vendor Questions Worksheet |
| 10 |
| 10 |
| Total |
| 100 |
| 100 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Vetcon |
| Continuum Services |
| Bidder #3 N/A |
| 1 |
| Labor Charges |
| $40,045.00 |
| $5,500.00 |
| $ |
| 2 |
| Materials Charges |
| $8,000.00 |
| $8,000.00 |
| $ |
| Total Price |
| $48,045.00 |
| $13,500.00 |
| $ |
VI. Award Recommendation:
The contract will be awarded to the responsive and responsible Bidder who offers the best value to the State, as determined by the State. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria, Section 8 Evaluation Process, and price. Continuum Services provided the best value to the State. Best value factors for Award Recommendation include the ability to provide the necessary product, successfully complete the installation of the product, and provide the product and installation at the best price. Award Recommendation is made to Continuum Services in the amount of $13,500.00.
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