Notice of Intent to Award for Solicitation 260000000884

The Michigan Department of Management, Technology, and Budget's Financial Services Procurement Division issued a Notice of Intent to Award for RFP 260000000884 on July 24, 2026, for AssetWorks maintenance and hosting services; the procurement closed February 12, 2026, and award is pending State Administrative Board approval.

One bidder, AssetWorks USA, Inc., submitted a proposal. The contract term is five years with up to five additional one-year renewal options. The scope covers AssetWorks software maintenance, support, and hosting services, with specific deliverables defined in Schedule A Statement of Work and Schedule A Attachment 1 Business Specification Worksheet. The evaluation committee—composed of representatives from DTMB's Logistics & Operations Support, Agency Services, and Financial Services divisions—scored proposals on four technical criteria: Statement of Work (35 points), Business Specification Worksheet (35 points), contractual requirements including insurance, service level agreements, and data security (15 points), and vendor questions and resume templates (15 points). AssetWorks USA, Inc. achieved a technical score of 95 out of 100 points, exceeding the 80-point threshold for pricing evaluation.

The total proposed price is $391,518.72, comprised of $313,211.14 for base years software, support, and hosting; $12,000 for MILogin implementation; and $66,307.58 for US-based support. The evaluation team identified one deficiency regarding unacceptable redlines on Schedule D and Schedule E that would require excessive negotiation; award was recommended based on best value determination, weighing technical merit, price competitiveness, and ability to negotiate a fair and equitable contract.