RFP 260000000884 - Award Recommendation and Evaluation Synopsis.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Management, Technology, and Budget’s Financial Services office, Procurement division has completed the evaluation of RFP 260000000884AssetWorks Maintenance and Hosting and has recommended an award to AssetWorks USA, Inc. in the amount of $391,518.72, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Christopher Martin, Solicitation Manager.

martinc20@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide AssetWorks Maintenance and Support. The term of this contract is five (5) years, with up to five (5) one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on 1/22/2026 for three weeks. The following bidders submitted proposals by the published due date of 2/12/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process The State evaluated each proposal based on the following factors:

Proposals receiving 80 or more evaluation points had pricing evaluated and were considered for award. Bids were evaluated based on brevity, clarity, and efficiency of the response. Failure to provide such a response may receive a lower score.

The State may utilize all Bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Rachelle Taylor Schleicher, Departmental Analyst DTMB/Logistics & Operations Support – Surplus Services Ron Turner, Department Supervisor DTMB/Logistics & Operations Support – Surplus Services

Jibu John, State Administrative Manager DTMB/Agency Services Ryan Schueller, State Administrative Manager DTMB/Logistics & Operations Support

Christopher Martin, Solicitation Manager DTMB/Financial Serivices-Procurement Division

III. Evaluation Results A. AssetWorks USA, Inc.

The Evaluation Team determined that AssetWorks USA, Inc. based on a score of 95, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work The Evaluation Team determined that overall, the responses were mostly satisfactory, no deficiencies were noted.

2. Schedule A, Attachment 1, Business Specification Worksheet The Evaluation Team determined that overall, the responses were mostly satisfactory, no deficiencies were noted.

3. Schedule C – Insurance Requirements, Schedule D – Service Level Agreement, Schedule E – Data Security Requirements, and Schedule G - Transition In and Out The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Redlines on Schedule D & E were unacceptable, and would require excessive negotiation

4. Vendor Questions Worksheet/Resume Templates The Evaluation Team determined that overall, the responses were mostly satisfactory, no deficiencies were noted.

Total Score: 95/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

AssetWorks USA, Inc. provided the best value to the State. Best value factors for Award Recommendation include: Best Value, and ability to negotiate a fair and equitable contract.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to AssetWorks USA, Inc. in the amount of $391,518.72.

Version 2024-2 image1.png