Notice of Intent to Award for Solicitation 260000000345

The Michigan Department of Technology, Management, & Budget's Procurement Office has issued a Notice of Intent to Award for Solicitation 260000000345, an AI document processing and digitization RFP supporting the Department of Environment, Great Lakes, and Energy (EGLE) in managing regulatory and permit documentation, with the intent-to-award deadline of August 20, 2026.

The RFP was posted November 12, 2025, with proposals due January 13, 2026. Eighteen bidders submitted proposals. The State recommends a partial award to BlueVector AI, LLC in the amount of $1,469,583.65 pending State Administrative Board approval, pending further negotiations with other qualified bidders that may result in additional awards.

BlueVector's award comprises $841,912.00 for implementation, $514,773.85 for support services covering years one through five, and $112,897.80 for licensing. The contract term consists of five base years with up to five one-year renewal options.

Evaluation was conducted across five technical criteria weighted as follows: Statement of Work (25 points), Business Specification Worksheet (30 points), Vendor Questions Worksheet (15 points), Resumes (20 points), and EGLE Statement of Work (10 points). A minimum threshold of 80 points was required to advance to pricing evaluation. BlueVector scored 89.5 points. The evaluation committee determined BlueVector offered best value based on demonstrated understanding of EGLE's requirements, intuitive interface design, working knowledge of Michigan state processes with prior successful projects, acceptance of proposed SLA and insurance terms, and cost-effective management of AI token usage. Bidders scoring below 80 points or failing to meet responsiveness and responsibility standards were not advanced to pricing evaluation. No incumbent was identified in this solicitation.