Notice of Intent to Award for Solicitation 190000000873

The Michigan Department of Transportation (MDOT) Central Procurement Office issued Request for Proposal 190000000873 for the procurement of balsa wood supplies to support the MDOT Superior Region Office. The solicitation specified the purchase of 2,000 bundles of balsa wood, with each bundle containing 50 pieces measuring 1/8" x 1/8" x 36". The RFP was posted on SIGMA VSS on January 24, 2019, with a 12-day solicitation period and proposals due by February 4, 2019. Materials were required to be delivered on or before March 15, 2019. Award was to be made to the responsive and responsible bidder offering the lowest price. Two vendors submitted proposals by the published deadline and underwent evaluation based on pricing and responsiveness criteria.

Pitsco, Inc., of Pittsburg, Kansas, was recommended for award with a bid of $28,580.00, which was the lowest submitted proposal. The competing bidder, E2 Enterprises, LLC, of Farmington Hills, Michigan, submitted a proposal for $31,525.31 and was identified as a Service-Disabled Veteran Owned Business (SDVOB) that would have qualified for a 10% preference; however, the adjusted bid of $31,438.00 still exceeded the recommended awardee's base bid. The award recommendation was pending State Administrative Board approval if applicable. Bidders not recommended for award were offered the opportunity to schedule debriefing sessions with the Solicitation Manager, Mark Morrison.