Notice of Intent to Award for Solicitation 180000000872

The Michigan Department of Natural Resources Procurement Office issued Request for Quote (RFQ) 180000000872 for beach grooming equipment through the SIGMA VSS platform. This one-time purchase procurement sought proposals for two pieces of specialized equipment: a 2018 or newer Barber Surf Rake Model 400, a Finisher Attachment, and a Hydraulic Moldboard Attachment. The RFQ was posted on August 17, 2018, with a 12-day solicitation period and a proposal submission deadline of August 29, 2018. Evaluation was conducted using a low-bid selection methodology by Dorene Sandoval (Buyer) and Dennis McDermott (Park Supervisor), with responsiveness and responsibility determinations based on meeting all mandatory requirements and demonstrating the ability to provide the requested equipment. The successful vendor was required to be capable of delivering the specified beach grooming equipment that met the state's technical and operational specifications.

H Barber & Sons Inc., located in Naugatuck, Connecticut, was the sole responsive bidder and received the notice of intent to award in the amount of $25,996.00, pending State Administrative Board approval if applicable. The pricing breakdown consisted of $21,150.00 for the Barber Surf Rake Model 400, $1,967.00 for the Finisher Attachment, and $2,379.00 for the Hydraulic Moldboard Attachment. The awarded contractor did not hold a Service-Disabled Veteran Owned Business (SDVOB) designation, indicating no set-aside restrictions applied to this procurement. Bidders not recommended for award were provided the opportunity to schedule debriefing sessions with Solicitation Manager Dorene Sandoval to understand the state's award rationale, with contact information provided at sandovald@michigan.gov or (517) 284-5926. The award represented a one-time equipment purchase with no apparent incumbent vendor or ongoing service requirements.