Notice of Intent to Award for Solicitation 180000000815

The Michigan Department of Natural Resources (DNR) issued Request for Quote (RFP) 180000000815 for the procurement of two 2018 Mercury Motor, 225XL SeaPro Motors, including comprehensive removal and installation services. The solicitation was posted on SIGMA VSS on August 2, 2018, with proposals due by August 15, 2018, after a 13-day open bidding period. Two vendors submitted proposals: Damark Marine Specialties Inc and T & RC Company Inc DBA/Indian River Sports Center. The evaluation process involved a detailed review by the Solicitation Manager and subject matter experts, who assessed proposal responsiveness and technical compliance. Key evaluation criteria focused on meeting motor specifications, pricing, and overall technical capabilities. The procurement required vendors to demonstrate expertise in marine motor replacement and installation, with a specific focus on Mercury marine engines. Critical deadlines included the August 15, 2018 proposal submission cutoff, with the intent to award notice published on August 27, 2018.

The solicitation did not explicitly mention specific set-aside designations or restrictions for disadvantaged business enterprises. Two vendors were considered responsive and responsible during the procurement process. The recommended awardee, Damark Marine Specialties Inc, was selected based on submitting the lowest bid at $29,742.66 while meeting all technical requirements. The procurement represents a one-time purchase of specific marine motors and related services, pending final State Administrative Board approval. Bidders not recommended for award were offered the opportunity to schedule a debriefing with Dorene Sandoval, the Solicitation Manager, to understand the selection rationale. The procurement covers specific part numbers 12250039A and 12250041A for the Mercury motors, with a clear scope of removing existing motors and installing new equipment. No information was provided about incumbent vendors or existing technological infrastructure requirements for integration.