Notice of Intent to Award for RFQ 190000000418 Trail Cameras

This procurement opportunity, designated RFQ 190000000418, was issued by the State of Michigan Department of Natural Resources Procurement Services Office for the purchase of trail cameras, SD cards, and camera cases for the DNR Wildlife Division. The solicitation was posted on SIGMA VSS on May 2, 2019, with a fifteen-day response period and a due date of May 17, 2019. The RFQ required vendors to submit complete proposals including the mandatory RFQ document, with evaluation based primarily on lowest price among responsive and responsible bidders. Five vendors submitted proposals by the deadline: Adorama, Inc.; B & H Photo; E2 Enterprises, LLC; F&E Trading; and Holzberg Communications. The evaluation panel, consisting of Lisa Crozier-Green (Solicitation Manager) and Melissa Nichols (Wildlife Technician), determined that three bidders were responsive and responsible: Adorama, Inc., E2 Enterprises, LLC, and Holzberg Communications, while B & H Photo and F&E Trading were deemed non-responsive for failing to submit the required RFQ document.

The State of Michigan evaluated bidders under qualified disabled veteran (QDV) status preferences in accordance with MCL 18.1261(8), with E2 Enterprises, LLC identified as a QDV-owned business. The award was recommended to Adorama, Inc., the lowest-priced responsive and responsible bidder, in the amount of $23,804.80, compared to competing bids from E2 Enterprises, LLC at $28,550.00 and Holzberg Communications at $28,870.00. While no specific set-aside restrictions were imposed on vendor participation, the evaluation criteria included consideration of qualified disabled veteran ownership status as a preference factor. The total contract value was $23,804.80, reflecting the award to Adorama, Inc. Unsuccessful bidders were provided the opportunity to schedule debriefing sessions with the Solicitation Manager to understand the award rationale and evaluation process. This Notice of Intent to Award was posted on May 22, 2019, one day before the initial May 23, 2019 deadline noted in the opportunity posting.