Award Recommendation.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Recommendation of Award

The Department of Natural Resources Procurement Services Office has completed the evaluation of Request for Quotes 19000000 418 and has recommended an award to Adorama, Inc. in the amount of $23,804.80.

Bidders who were not recommended for award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the Bidder with the State’s rationale on why the Bidder was not recommended for award. The Solicitation Manager may be contacted as follows:

Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-284-5938

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Trail Cameras, SD Cards and Camera Cases for the DNR Wildlife Division.

Bidders:

The RFQ was posted on SIGMA VSS on May 2, 2019 for a total of fifteen days. The following Bidders submitted proposals by the published due date of May 17, 2019.

City, State Zip

QDV*

New York, NY 10011 No

New York, NY 10001 No

Farmington Hills, MI 48331

YES

Somerset, NJ 08873 No

Totowa, NJ 07511 No

*QDV: Qualified Disabled Veteran Owned Business

Version 1 Revised: 07-28-2017

Evaluation Synopsis I. Evaluation Process A responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all requirements identified in the solicitation. A responsible vendor successfully demonstrates, by the responses contained in a responsive proposal, that the vendor has the ability to perform the duties identified by the solicitation. Proposals which are not submitted in accordance with the solicitation instructions, or which do not provide the information requested, may be considered non-responsive. The State may request vendor clarification on vague or ambiguous responses. Proposal considered non-responsive may not be considered for award recommendation.

All proposals were to include complete responses to:

- RFP Document “Request for Proposals dated May 2, 2019 Price Evaluation. Bidder submitted “Request for Proposals documents were evaluated to determine which Bidder submitted the best price. Anticipated requirements provided were estimates only.

The State reserved the right to utilize all bidder information to determine fair market value for goods or services sought. The State was not obligated to accept the lowest price proposal. If applicable, the State’s evaluation included consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html.

II. Evaluation Method. Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a PRD Subject Matter Expert which included the following individuals:

Evaluators

Lisa Crozier-Green, Solicitation Manager Department of Natural Resources Procurement Services

Melissa Nichols, Wildlife Technician Department of Natural Resources Wildlife Division

III. Evaluation Adorama, Inc – Passed. All documents submitted.

B & H Photo-Video – Failed. RFQ document not submitted.

E2 Enterprises – Passed. All documents submitted.

F&E Trading – Failed. RFQ document not submitted.

Holzberg Communications – Passed. All documents submitted.

IV. Pricing Summary: Pricing was evaluated for all responsive and responsible Bidders. The following is a summary of the price proposals for Trail Cameras, SD Cards and Camera Cases for DNR Wildlife.

V. SDVOB Calculation

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Adorama, Inc. in the amount of $23,804.80.

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