Notice of Intent to Award for RFQ 18000000890

The State of Michigan Department of Natural Resources Procurement Services Office issued Request for Quotes 18000000890 to procure an upgrade to the Laser Shot exhibit currently installed at the DNR Outdoor Adventure Center. The RFQ was posted on the SIGMA VSS platform on August 27, 2018, with a five-business-day response period and due date of September 7, 2018. This was a one-time purchase with no renewal options. The solicitation required the selected contractor to provide the necessary upgrades and modifications to the existing Laser Shot exhibit to enhance its functionality and visitor experience. The State evaluated proposals based on vendor responsiveness, responsibility, and price competitiveness. The evaluation team, comprised of Lisa Crozier-Green, Solicitation Manager for DNR Procurement Services, and Linda Walter, Director of the DNR Outdoor Adventure Center, assessed the single proposal received against these criteria to make the award recommendation.

The State of Michigan awarded the contract to Laser Shot Simulations of Stafford, Texas, in the amount of $16,561.00, as the sole bidder and lowest-price responsive and responsible vendor. The awarded contractor, Laser Shot Simulations, was not identified as a Service-Disabled Veteran Owned Business, and no specific set-aside designations were noted for this procurement. The State elected to forego the standard protest period due to the fiscal year ending on September 30, 2018, which required expedited contract execution. The existing Laser Shot exhibit infrastructure at the DNR Outdoor Adventure Center served as the baseline technology requiring integration with the upgrade components. With only one bid submitted in response to the solicitation, the competitive landscape was limited, resulting in the award to the sole responsive proposal at the quoted price of $16,561.00.