Notice of Intent to Award for RFP 275 19*1158

This Notice of Intent to Award for RFP 275 19-1158 represents a procurement conducted by the Michigan Lottery for a Lottery Conference and Annual Meeting venue in the Lansing area. The solicitation sought proposals from qualified hospitality vendors capable of providing comprehensive conference services, including a minimum of 150 overnight rooms, full meal services, and meeting space accommodating up to 180 people. The desired conference dates fell between October 15-30, 2020, with a preference for Tuesday or Wednesday overnight stays. Key deliverables and requirements included classroom-style seating capability for meetings, adequate meeting and event space, and lodging accommodations meeting the specified minimum threshold. The RFP was posted on SIGMA VSS on February 22, 2019, with a two-week solicitation period and a proposal submission deadline of March 11, 2019. The evaluation panel from the Michigan Lottery's Sales division assessed proposals using a weighted technical evaluation criteria allocating 80 points for Location, Number of Overnight Rooms, Meeting Space and Costs; 15 points for Service Capabilities; and 5 points for responses to the Vendor Questions Worksheet, for a total of 100 points.

Only one proposal was submitted by the deadline—from the Kellogg Hotel & Conference Center at Michigan State University in East Lansing, Michigan. However, the Michigan Lottery determined that the sole bidder's submission failed to meet mandatory minimum requirements, specifically lacking adequate classroom-style seating for meetings, which resulted in no award being made. The notice does not identify any set-aside designations, restrictions on respondent types, incumbent vendors, or specific budget ranges for this procurement. The bidder was encouraged to schedule a debriefing session with Lucy Kish, the Solicitation Manager, to receive detailed feedback regarding the non-recommendation and evaluation rationale. The Notice of Intent to Award was posted on September 11, 2019, with a due date of September 18, 2019.