NIA1 19-1001 Sales Conference RFP 19-1158.pdf

Version 4 Revised: 8/2019

Award Recommendation Notice of Intent to Award Number 275 190000001001

The Michigan Lottery has completed the evaluation of 275 19*1158, Lottery Conference/Annual meeting and has determined that all proposals did not meet the mandatory minimum requirements.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lucy Kish, Solicitation Manager KishL1@michigan.gov 517-335-5683

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a meeting site in the Lansing area that is large enough to provide 150 overnight rooms, meals and meeting space for up to 180 people. The term of this contract is for the event date(s)..

Bidders:

The RFP was posted on SIGMA VSS on February 22, 2019 for 2 weeks. The following bidders submitted proposals by the published due date of March 11, 2019.

Bidder Address City, State Zip

SDVOB*

Kellogg Hotel & Conference Center, MSU

219 S. Harrison Road East Lansing, MI 48823

NO

*SDVOB: Service-Disabled Veteran Owned Business

STATE OF MICHIGAN PROCUREMENT

Michigan Lottery 101 E. Hillsdale St., Lansing, MI 48933 P.O. Box 30023, Lansing MI 48909

Evaluation Synopsis

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Solicitation Instructions and Vendor Questions, Section 7, Mandatory Minimum Requirements

Minimum of 150 overnight rooms, parking, quality meals and class-room style seating for up to 180 guests Tuesday or Wednesday overnight preferred, 2-day meeting to take place within the dates of October 15-30, Preference for venue in area offering entertainment options after work hours Meeting room AV equipment and large screens, with option to bring own equipment State rates preferred

Solicitation Instructions, Section 8, Evaluation Process

Technical Evaluation Criteria Weight

1. Location, number of overnight rooms, meeting space and costs – Schedule A, Statement of Work

2. Service Capabilities – Schedule A, Statement of Work 15

3. Vendor Questions Worksheet 5 Total 100

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by Subject Matter Experts which consisted of the following individuals:

Advisory Lori Porubsky, Sales Analyst Michigan Lottery / Sales William Griffin, Deputy Commissioner of Sales Michigan Lottery / Sales

III. Evaluation Results

A. Bidder # 1

Bidder #1 has not met the requirements of being responsive and responsible due to lack of classroom-style seating for meetings.

IV. Award Recommendation:

N/A