Notice of Intent to Award for RFP 20*2228 LED Polaris ORV 2

The State of Michigan Department of Natural Resources (DNR) issued Notice of Intent to Award for RFP 20*2228, a procurement for up to 27 Polaris off-road vehicles (ORVs) for the DNR Law Enforcement Division as a one-time equipment purchase. The solicitation, posted on SIGMA VSS on August 11, 2020, sought qualified contractors to provide fully-equipped utility vehicles meeting specific equipment and configuration requirements. The required deliverables consisted of 27 Polaris Sportsmen 570 Utility vehicles in sage green finish, each equipped with steel rear brush-guards, black Polaris HD 3,500 lb. winches, 1.25" trailer balls with 2" threaded posts, handlebar-mounted adjustable mirrors, and black ATV handguards. All vehicles were required to be delivered F.O.B. Destination to an LED emergency lighting installer in Troy, Michigan. The RFP evaluation utilized a lowest-price selection methodology for responsive and responsible bidders, with evaluation criteria including the Vendor Questions Worksheet, Schedule A - Statement of Work, and overall Proposal Determination. The bidding period was fourteen days with a published due date of August 28, 2020 (though the original synopsis contained a conflicting date of February 17, 2020).

Leaders, Inc., located in Kalamazoo, Michigan, was the sole bidder and recipient of the Notice of Intent to Award, having submitted a responsive proposal that achieved a PASS rating on all evaluation criteria. The unit price for each vehicle is $7,496.54, resulting in a total contract award value of $202,406.58 for all 27 vehicles. There is no indication that this procurement included specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or service-disabled veteran-owned businesses; Leaders, Inc. is not a Service-Disabled Veteran Owned Business. No incumbent vendors or existing contractors were identified in the solicitation documentation. Solicitation Manager Lisa Crozier-Green was designated as the contact for providing debrief sessions to non-selected bidders upon request.