Notice of Intent to Award for RFP 20*1993 Tree Marking Paint

The State of Michigan Department of Natural Resources issued RFP 20*1993 for the procurement of tree and boundary marking paint to support the DNR Forest Resources Division. The solicitation requested proposals from qualified contractors to provide marking paint in multiple container formats, including aerosol cans, quarts, and gallons. The RFP was posted on SIGMA VSS on June 25, 2020, with a fourteen-calendar-day comment period and a proposal due date of July 9, 2020. The contract structure consists of five base years with up to five additional one-year renewal options, providing for extended service delivery and continuity of paint supply. Both responding bidders were required to meet mandatory requirements including completion of the Vendor Questions Worksheet and Schedule A - Statement of Work, with evaluation conducted using a lowest-price selection methodology among responsive and responsible bidders. The evaluation team comprised the Solicitation Manager, Contract Administrator, and two Forest Resources Division Unit Managers who assessed proposals against the established criteria.

Two bidders submitted proposals for this procurement: NCP Coatings, Inc. and Nelson Paint Company, both of which received PASS ratings for mandatory requirements. In the initial pricing round, NCP Coatings, Inc. bid $2,266,920.00 while Nelson Paint Company submitted $2,165,185.00. Following a second round of negotiations, Nelson Paint Company reduced its offer to $2,126,042.26, which formed the basis for the award recommendation. The State recommended awarding the contract to Nelson Paint, Inc. at the negotiated price of $2,126,042.26, pending State Administrative Board approval. No specific set-aside designations or restrictions on responding organizations were detailed in the available documentation. Bidders not selected for award were offered the opportunity to schedule debriefing sessions with the Solicitation Manager to receive clarification regarding the award rationale.