Award Recommendation and Evaluation Synopsis.docx
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- Solicitation number
- NIA1 751 200000000548 1
- Issued by
- Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis issued by the State of Michigan Department of Natural Resources Procurement Office for RFP 200000001993 regarding Tree and Boundary Marking Paint for the DNR Forest Resources Division. The solicitation requested responses for a contractor to provide tree and boundary marking paint in various containers, including aerosol cans, quarts, and gallons. The RFP was posted on SIGMA VSS on June 25, 2020, for fourteen calendar days, with proposals due July 9, 2020. Two bidders submitted proposals: NCP Coatings, Inc. and Nelson Paint Company. The contract term consists of five base years with up to five one-year renewal options. Both bidders received PASS ratings for the Vendor Questions Worksheet and Schedule A - Statement of Work, meeting all mandatory requirements specified in the solicitation.
The evaluation was conducted using a lowest-price selection method among responsive and responsible bidders. In the initial pricing round, NCP Coatings, Inc. submitted a bid of $2,266,920.00 while Nelson Paint Company submitted $2,165,185.00. Following a second round of negotiations, Nelson Paint Company reduced its price to $2,126,042.26. The award recommendation was made to Nelson Paint, Inc. at the negotiated price of $2,126,042.26, pending State Administrative Board approval. The evaluation team included the Solicitation Manager Lisa Crozier-Green, Contract Administrator Marcy Sims, and two Forest Resources Division Unit Managers. Bidders not recommended for award may schedule debriefing sessions with the Solicitation Manager to understand the State's rationale for the award decision.
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Text version
STATE OF MICHIGAN PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan, Constitution Hall, Third Floor |
| Lansing, Michigan 48913 |
Award Recommendation Notice of Intent to Award Number 200000000548
The Department of Natural Resources procurement office has completed the evaluation of RFP 200000001993 Tree and Boundary Marking Paint for DNR Forest Resources Division, and has recommended an award to Nelson Paint, Inc. in the amount of $ 2,126,042.26, pending State Administrative Board approval.
Bidders who participated in the RFP process but were not recommended for award may schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov 517-284-5938
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Tree and Boundary Marking Paint for the DNR Forest Resources Division. The term of this contract is FIVE (5) Base Years with up to FIVE (5) 1-Year Options to Renew.
Bidders:
The RFP was posted on SIGMA VSS on June 25, 2020 for a total of FOURTEEN (14) calendar days. The following bidders submitted proposals by the published due date of July 9, 2020.
| Bidder |
| Address |
City, State Zip
SDVOB*
NCP Coatings, Inc.
225 Fort Street Niles, MI 49120
NO
Nelson Paint Company 1 Nelson Drive PO Box 2040 Kingsford, MI 49802
NO
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis
I. Evaluation Process A Responsible Bidder is a bidder that demonstrates the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process PASS/FAIL – contract award to lowest price PASS bidder The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Marcy Sims, FRD Contract Administrator Thomas Barnes, FRD Unit Manager, Grayling FMU Keith Magnusson, FRD Unit Manager, Newberry FMU
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Specification |
| NCP Coatings, Inc |
| Nelson Paint Company |
| Vendor Questions Worksheet | |
| PASS | PASS |
| Schedule A – Statement of Work | |
| PASS | PASS |
| PROPOSAL DETERMINATION | |
| PASS | |
| PASS |
VI. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| NCP Coatings, Inc |
| Nelson Paint Company |
| Tree and Boundary Marking Paint in various Containers (aerosol cans, quarts and gallons). |
| $ 2,266,920.00 |
| $ 2,165,185.00 |
VII. Negotiations: Second round bid pricing
| Deliverable |
| NCP Coatings, Inc |
| Nelson Paint Company |
| Tree and Boundary Marking Paint in various Containers (aerosol cans, quarts and gallons). |
| $ 2,266,920.00 |
$ 2,126,042.26
VIII. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Nelson Paint, Inc. in the amount of $ 2,126,042.26
Version 1 Revised: 8/2019
Version 1: 8/2019 image1.jpeg
File details come from the government source that posted it. Updated .