Notice of Intent to Award for RFP 190000000507

The State of Michigan Department of Natural Resources (DNR) Procurement Services Office issued Request for Quotes (RFQ) 190000000507, posted on the SIGMA VSS platform on December 14, 2018, for a twenty-one calendar day solicitation period. The procurement sought a contractor to provide archery equipment for public schools under a multi-year contract to support the DNR Marketing and Outreach Division. The solicitation required the selected vendor to deliver archery equipment meeting all mandatory specifications and requirements as outlined in the RFQ documentation. Key evaluation criteria included responsiveness to solicitation requirements, responsibility and qualification of the bidder, and overall pricing competitiveness. The evaluation team, consisting of Lisa Crozier-Green (Solicitation Manager, DNR Procurement Services) and Katherine Garland (Archery Coordinator, DNR Marketing and Outreach Division), assessed submissions based on these criteria to identify the vendor offering the lowest overall cost while maintaining compliance with all mandatory requirements. The proposal due date was January 15, 2019, and the Notice of Intent to Award was posted on January 10, 2019.

The procurement did not appear to include specific set-aside designations for disadvantaged enterprises or minority-owned businesses; however, the selected contractor, National Archery in the Schools Program, Inc., located in Waldo, Wisconsin, was identified as not being a Service-Disabled Veteran Owned Business. Only one bidder submitted a proposal in response to this solicitation. The award recommendation was made to National Archery in the Schools Program, Inc., in the amount of $213,732.00, as the sole responsive and responsible bidder meeting all mandatory requirements and offering the lowest overall price for the multi-year contract period.