Notice of intent to award-DNR sunflower disc harrow

The Michigan Department of Natural Resources (DNR) Enterprise Procurement office issued a Notice of Intent to Award for a Sunflower Disc Harrow procurement through RFP #180000001588, posted on the SIGMA VSS platform on March 8, 2018, with proposals due on March 28, 2018, at 3:00 p.m. This is a one-time purchase contract for the furnishing and delivery of one Sunflower Disc Harrow component to the DNR Gaylord Field Office in Gaylord, Michigan, with an extended delivery date of August 30, 2018. The evaluation methodology employed was a comparison of bid submittals against published specifications, with the award designated to the lowest-priced compliant bidder. The Evaluation Committee, consisting of Buyer and Project Manager Mark Monroe, assessed the responsive bids based on their compliance with the technical specifications and pricing competitiveness. Unsuccessful bidders had the opportunity to request a debriefing session with Solicitation Manager Patrick Avendt to understand the State's rationale for the award recommendation. The notice of intent to award was posted on April 3, 2018, with a protest deadline of April 6, 2018.

The procurement included a 10 percent bidder's preference for Qualified Disabled Veteran-owned Businesses (SDVOB) under Michigan statutes MCL 18.1241 and MCL 18.1261. Card Brothers Equipment, Inc., located at 12296 West Brady Road, Chesaning, Michigan 48616, was recommended for award as the lowest responsive and responsible bidder with a bid of $21,128.00, pending State Administrative Board approval. The second lowest bidder, E2 Enterprises, LLC, a Qualified Disabled Veteran's Company, submitted a bid of $23,625.00, which when adjusted by the 10 percent preference allowance ($2,112.80) resulted in an adjusted bid of $21,512.20; however, this remained above Card Brothers Equipment's unadjusted bid and therefore outside the applicable preference threshold. The award value for this procurement was $21,128.00, representing a one-time capital equipment purchase with no ongoing service or supply components.