Award Letter and Synopsis.docx
DOCX document 157 KB Posted
- Solicitation number
- NIA1 751 180000000210 1
- Issued by
- Michigan
About this file
This is an Award Letter and Synopsis issued by the State of Michigan Department of Natural Resources Enterprise Procurement office regarding the solicitation for a Sunflower Disc Harrow. The RFP was posted on the SIGMA VSS platform on March 8, 2018, as RFP #180000001588, with proposals due on March 28, 2018, at 3:00 p.m. The solicitation sought a vendor to furnish and deliver one Sunflower Disc Harrow component to the DNR Gaylord Field Office in Gaylord, Michigan. This is a one-time purchase contract with an extended delivery date of August 30, 2018. Card Brothers Equipment, Inc., located at 12296 West Brady Road, Chesaning, Michigan 48616, was recommended for award as the lowest responsive and responsible bidder, pending State Administrative Board approval.
The award recommendation is based on the evaluation methodology of comparing bid submittals against published specifications, with the award going to the lowest-priced compliant bidder. The Evaluation Committee consisted of the Buyer and Project Manager Mark Monroe. The second lowest bidder, E2 Enterprises, LLC, is a Qualified Disabled Veteran's Company; however, their bid for Line Item #2 falls outside of the applicable 10 percent bidder's preference threshold. Unsuccessful bidders may request a debriefing session with Solicitation Manager Patrick Avendt to understand the State's rationale for the award recommendation.
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| File | Type | Posted |
|---|---|---|
| QDV Calculation DNR Disc Harrow.xlsx | XLSX spreadsheet |
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Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Department of Natural Resources |
| 525 West Allegan St., PO Box 30028 |
| Lansing, Michigan 48909 |
Recommendation of Award
The Department of Natural Resources office has completed the evaluation of solicitation for the Sunflower Disc Harrow and has recommended an award to the lowest bidder for the August 30, 2018 delivery date: Card Brothers Equipment, Inc. 12296 West Brady Rd. Chesaning, MI 48616, below, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Patrick Avendt, Buyer, Solicitation Manager avendtp@michigan.gov Telephone: (517) 284-5922
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a vendor to furnish and deliver one (1) Sunflower Disc Harrow components to the DNR Gaylord Field Office, Gaylord, MI. The term of this contract is a one-time purchase only.
Bidders:
The RFP was posted on SIGMA VSS on March 8, 2018, RFP #180000001588 with bids being due on Wed., March 28, 2018 at 3:00 p.m. The following bidders submitted proposals by the published due date:
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
II. Evaluation Method Responses to this solicitation were reviewed by the Buyer and Project Managers: bid submittals were compared against published specifications. Evaluation Committee consisted of the following individuals:]
| Voting |
| Advisory |
| Mark Monroe, Project Manager |
| N/A |
III. Evaluation Results Bid Synopsis: Recommendation for award is being made to the lowest responsive bidder for this solicitation. This award recommendation is for Line Item #2 only, with the extended delivery date of August 30, 2018.
The second lowest bidder, E2 Enterprises, LLC, is a Qualified Disabled Veteran’s Company. Their bid for line item #2 falls outside of their 10% bidder’s preference.
Version 1 Revised: 07-28-2017 image1.jpeg image2.jpg
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