Notice of Intent to Award Camp Grayling GAAF Fire Services

Michigan's Department of Military and Veterans Affairs issued an Invitation to Negotiate (ITN) to procure fire services at Camp Grayling, Grayling Army Airfield, MATES, and surrounding Camp Grayling property located in Crawford County. The ITN was posted on December 15, 2025, with proposals due on January 6, 2026, representing a 22-day response period. The procurement requires the selected vendor to provide comprehensive fire services capable of meeting critical response time requirements, including five minutes for unannounced first arriving company and one minute for announced first arriving company in aircraft rescue and firefighting operations. A Joint Evaluation Committee evaluated all submissions based on viability and responsiveness to mandatory requirements outlined in the solicitation. The evaluation process assessed whether proposing organizations could realistically achieve the specified response time thresholds given their geographic location and operational capacity.

The Notice of Intent to Award indicates that the City of Grayling Fire Department has been selected as the recommended awardee, pending State Administrative Board approval if applicable. The alternative proposal submitted by the Township of Frederic Fire Department was deemed not viable due to its inability to meet minimum response time requirements; specifically, the Frederic fire station's location 8 miles from Grayling Army Airfield prevented it from achieving the mandatory response times for aircraft rescue and firefighting operations. The Frederic Fire Department was notified of this determination on January 15, 2026. The notice does not specify set-aside designations, disadvantaged enterprise restrictions, or budget values for this procurement. The City of Grayling Fire Department appears to be the incumbent vendor capable of meeting the specialized operational requirements for this contract.