Notice of Intent to Award ITN 260000000011.pdf

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AWARD RECOMMENDATION AND EVALUATION SYNOPSIS –

INVITATION TO NEGOTIATE (ITN)

Background Information:

This ITN 260000000011 Camp Grayling General Fire Services was undertaken by the Department of Military and Veterans Affairs office to advise contractors of the State’s desire to procure fire services at Camp Grayling, Grayling Army Airfield, MATES and other surrounding Camp Grayling property from the City of Grayling-Fire Department.

Bidders:

The ITN was posted on SIGMA VSS on 12/15/2025 and posted for 22 days. The following bidders submitted proposals by the published due date of 1/6/2026.

Bidder Address/City, State Zip SDVOB* GDBE**

Township of Frederic- Fire Department

Township of Frederic

P.O. Box 79

6547 Frederic Street

Frederic, MI 49733

No Yes

*SDVOB: Service-Disabled Veteran Owned Business **GDBE – Geographically Disadvantaged Business Enterprise

Because the State received a response(s) from a bidder(s), other than the intended source, the State reviewed the response(s) to determine if a viable alternative(s) existed.

1. ITN Evaluation Process

A Responsible Vendor is a vendor who demonstrates the ability to successfully perform the duties identified by the ITN. A Responsive proposal is one that is submitted in accordance with the ITN instructions and meets all mandatory requirements identified in the ITN.

The response to this ITN was reviewed by the Joint Evaluation Committee.

2. ITN Evaluation Results

Frederic Fire Department

The Township of Frederic (ToF) Fire Department Vendor Worksheet stated their fire station was located 8 miles from the Grayling Army Airfield. The distance from the Frederic fire station to the Grayling Army Airfield prevents the Frederic Fire Department from meeting minimum response times for aircraft rescue and firefighting of five (5) minutes for unannounced first arriving company and one (1) minute for announced first arriving company as required on the ITN. The JEC determined the ToF was not a viable alternative.

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On 1/15/2026 the Frederic Fire Department was emailed the JEC determination.

3. Award Recommendation:

Because the response(s) from the bidder identified above is not a viable alternative(s) to the intended source, an award recommendation is made to City of Grayling-Fire Department pending State Administrative Board approval if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Questions about this ITN may be directed to the Solicitation Manager who may be contacted as follows:

Elizabeth Noffsinger, Solicitation Manager noffsingere@michign.gov 989-619-68684 https://www.michigan.gov/dtmb/policies/state-ad-board mailto:noffsingere@michign.gov