Notice of Intent - Fluxx

The North Dakota Department of Career and Technical Education (NDCTE) intends to procure a noncompetitive, sole source contract with Fluxx Labs, Inc. for a comprehensive, secure cloud-based grant management platform. The procurement seeks a software-as-a-service (SaaS) solution that will replace the department's current sunsetting grants system, with specific requirements including configurable application workflows, automated review and scoring capabilities, real-time reporting dashboards, applicant portals, document tracking, and customizable compliance checkpoints. Key deliverables include a platform that supports full grant lifecycle management, enables data migration from previous years, integrates with NDCTE's financial systems, and meets federal and state security standards, specifically targeting FedRAMP-moderate alignment. The contract necessitates comprehensive implementation services such as onboarding, system configuration, data migration, and ongoing technical support. The procurement has a critical timeline, with an urgent need to secure current-year funds by the end of June 2025 and ensure staff onboarding before the next grant cycle, with electronic submissions required through the State Procurement Office Online system by June 27, 2025, at 5:00 PM CT.

The procurement appears to be a direct award to Fluxx Labs, with no explicit set-aside designations or restrictions on organizational types mentioned in the documentation. Fluxx Labs is positioned as the sole provider due to their proprietary system's unique configuration and inability to be replicated by alternative vendors. The current infrastructure requires seamless integration with existing NDCTE financial systems, with the new platform needing to support migration of historical grant data. While specific budget ranges are not explicitly detailed in the provided documentation, the procurement is characterized as a critical technology upgrade for the department's grant management processes. The contract's scope suggests a comprehensive, multi-year engagement that will fundamentally transform NDCTE's grant administration capabilities through a specialized, configurable cloud-based platform tailored to the department's specific operational, compliance, and reporting requirements.