Notice of intended sole source: environmental systems research institute. INC. (ESRI) GIS

The City of Dania Beach, Florida, located in Broward County, is pursuing a sole source procurement for Geographic Information System (GIS) software and related services from Environmental Systems Research Institute, Inc. (Esri). Specifically, the city intends to acquire ArcGIS Online, a cloud-based mapping and analytics platform that enables organizations to create, share, and manage interactive maps, applications, and spatial data for visualization, analysis, data collection, collaboration, and location intelligence purposes. The procurement is being conducted under Florida State Statute 287.057(5)(c), which allows for non-competitive procurement in certain circumstances. The contract period is scheduled from February 11, 2026, through February 10, 2027, with a total estimated cost of $7,000. The procurement's key objectives include supporting critical public purposes such as environmental management, asset tracking, operational monitoring, public safety, planning, and efficient delivery of community services. The city will evaluate any responses solely to determine whether equivalent products or services from alternative sources exist, which could potentially warrant a competitive solicitation if alternatives are identified.

This sole source notice does not specify set-aside designations or restrictions on responding organizations. Esri is positioned as the exclusive provider of its proprietary GIS products and maintenance services in the U.S. commercial, state, and local government marketplace. The company distributes its products through authorized resellers, open-market value-added resellers, system integrators, and OEMs. While ArcGIS is noted to be more expensive than open-source or simpler commercial alternatives, it is considered fair and reasonable due to its enterprise-grade capabilities. The procurement requires approval from the Department Director, Finance Director, and City Manager, with the City Manager's approval mandatory due to the contract value exceeding $10,000. The notice was posted on December 9, 2025, with responses due by December 30, 2025. No formal solicitation documents are available, and any responses will be considered only to assess potential alternative sources of equivalent products or services.