Sole_Source_Certifcation.pdf
PDF 165 KB Posted
- Attached to
- NOTICE OF INTENDED SOLE SOURCE: ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE. INC. (ESRI) GIS
- Solicitation number
- SS120525
- Issued by
- Broward County, Florida
About this file
This is a Sole Source Certification document from the City of Dania Beach, Florida, submitted by the IT Department for the procurement of Esri products, specifically ArcGIS Online software. The requested service is a cloud-based mapping and analytics platform that enables organizations to create, share, and manage interactive maps, applications, and spatial data for visualization, analysis, data collection, collaboration, and location intelligence purposes. The service term is scheduled for February 11, 2026, through February 10, 2027, with a cost estimate of $7,000.
The sole source justification indicates that Esri is the exclusive provider of its proprietary products and related maintenance services in the U.S. commercial, state, and local government marketplace, which satisfies the criteria for a sole source exemption under Florida Statute 287.057(3)(c). While the document acknowledges that ArcGIS commands a significantly higher cost than open-source or simpler commercial alternatives, it is considered fair and reasonable given its enterprise-grade GIS capabilities. The City notes that ArcGIS supports critical public purposes including environmental management, asset tracking, operational monitoring, public safety, planning, and efficient delivery of community services. The certification requires approval from the Department Director, Finance Director, and City Manager, the latter approval being mandatory due to the contract value exceeding $10,000.
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| File | Type | Posted |
|---|---|---|
| SS_Ltr_for_City_of_Dania_Beach_12-2-25.pdf |
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Sole Source Certification
In accordance with Florida Statute . s287.057(3)(c) goods or services available only from a single source may be exempt from competitive solicitation requirements. A sole source determination is not effective until the sole source certification request has been electronically posted for fifteen (15) business days without challenge, and subsequently approved in writing.
Name: Department:
Item/Service: Vendor:
Cost Estimate: Service Date Range:
Description of products, services or both intended for purchase:
Purpose (describe in detail the public purpose of requested items):
Justification (describe the criteria that qualifies this purchase as a sole or single source):
Sole Source Certification Explain how this pricing compares to other vendors/products and how it is considered to be fair and reasonable:
Requesting Department Certification Statement
I certify that the above item(s), materials or service is a sole source item for the reasons indicated above.
Requestor: Signature: Date:
Department Director:
Signature: Date:
Approval of Sole Source Purchase
Finance Director: Signature: Date:
City Manager:
Required if over $10,000
Signature: Date:
| Name: Esri products (ArcGIS) |
| Department: IT |
| ItemService: Software |
| Vendor: ESRI |
| Cost Estimate: $7,000 |
| Service Date Range: 02/11/2026 - 02/10/2027 |
| Description of products services or both intended for purchase: ArcGIS Online is a cloud-based mapping and analytics platform that lets organizations create, share, and manage interactive maps, apps, and spatial data. It offers tools for visualization, analysis, data collection, collaboration, and location intelligence. Users can integrate various datasets, generate insights, and publish web maps or dashboards to support planning, operations, and decision-making across industries. |
| Purpose describe in detail the public purpose of requested items: ArcGIS serves the public purpose of helping communities understand, manage, and improve their environments through geographic insight. It enables government agencies, organizations, and the public to visualize data on maps, analyze spatial patterns, track assets, monitor operations, and inform decisions. By making geographic information accessible and shareable, ArcGIS supports transparency, public safety, planning, environmental stewardship, and efficient delivery of community services. |
| Justification describe the criteria that qualifies this purchase as a sole or single source: Esri is the sole-source provider of Esri products and related maintenance |
services in the U.S. commercial, state, and local government marketplace.
| Explain how this pricing compares to other vendorsproducts and how it is considered to be fair and reasonable: ArcGIS delivers more powerful, enterprise‑grade GIS features — but at a significantly higher cost than many open‑source or simpler commercial alternatives. |
| Requestor: |
| Signature: |
| Date: |
| Department Director: |
| Signature_2: |
| Date_2: |
| Finance Director: |
| Signature_3: |
| Date_3: |
| City Manager Required if over 10000: |
| Signature_4: |
| Date_4: |
File details come from the government source that posted it. Updated .