Notice of Intended Decision To Enter Into A Single Source Contract

The Florida Department of State, specifically the Division of Elections' Bureau of Voter Registration Services, is pursuing a single-source procurement for a Voter Registration Application (VRA) for the Florida Voter Registration System (FVRS). This computer-based application software is critical for performing mandated statutory duties and will be acquired from VR Systems, Inc. The procurement follows Florida Administrative Code Rule 60A-1.045 and section 287.057(3) of Florida Statutes, with the notice posted on 10/15/2025 at 10:00 a.m. The software is specifically designed to interface with the statewide voter registration system and has been in continuous use by the bureau since 2006. The procurement deadline is set for 10/20/2025, with potential for protest within the prescribed legal timeframe. The VRA must provide comprehensive functionality for managing voter registration data, supporting the bureau's core statutory responsibilities.

The contract is a single-source procurement specifically targeting VR Systems, Inc., with no explicit set-aside designations or restrictions for disadvantaged enterprises mentioned in the documentation. The existing technology has been continuously upgraded since 2006, suggesting a mature and established technological infrastructure. The total contract value is $45,883.00, covering software licensing and support services. VR Systems is identified as the sole vendor capable of providing a voter registration application that can interface with the Florida Voter Registration System in the required manner. The procurement is specifically for Leon County (FIPS Code: 12073) within the state of Florida, focusing on maintaining and supporting the critical voter registration technology infrastructure. No alternative vendors or competitive bidding process is outlined in the documentation, underscoring the single-source nature of this procurement.