PUR 7778 Notice of Intended Decision.doc

NOTICE OF INTENDED DECISION

TO ENTER INTO A SINGLE SOURCE CONTRACT

(PUR 7778)

This Notice of Intended Decision to Enter into a Single Source Contract is posted in accordance with Rule 60A-1.045, Florida Administrative Code, and section 287.057(3), Florida Statutes.

AGENCY: Florida Department of State TITLE: Voter Registration Application (VRA) for Florida Voter Registration System (FVRS) Short description of the commodity or service desired: Computer based application software

CONTACT

Name: Jordan Burney Address: 500 S. Bronough St, Tallahassee, FL 32399 Telephone: 850-245-6658 Email: purchasing@dos.fl.gov Internal tracking number, if any: DOS-SS-25/26-079 DMS Single Source number, if applicable: SS-13929 Date posted: 10/15/2025 Time posted: 10:00 a.m.

Commodity or Contractual Service (commodity or United Nation Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43232400 Development software

43232701 Application server software

Requestor (division, bureau, office, individual, as appropriate):

Division of Elections, Bureau of Voter Registration Services Performance and/or Design Requirements (intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, as appropriate):

VR System's Voter Registration Application, Voter Focus is used by the Bureau of Voter Registration Services (BVRS) to perform mandated statutory duties daily. Please refer to 98.035, F.S., 98.075, F.S., and Rule lS-2.039. Voter Focus is the Voter Registration software that was created and is maintained by VR Systems for the BVRS. This support and license is crucial to the BVRS operations Intended Single Source:

VR Systems, Inc., 3773 Commonwealth Blvd., Tallahassee, FL 32303 Price:

$45,883.00 Justification for Single Source Purchase (what is necessary and unique about the commodity, contractual service, or source; steps taken to confirm unavailability of competition, as appropriate):

The VR Systems' Voter Registration Application (VRA) for the Bureau of Voter Registration Services (BVRS) is the only statewide voter registration application with the ability to interface with the Florida Voter Registration System (FVRS) in the manner specified by the Florida Department of State. The VRA is available only from VR Systems and is not sold through any other reseller. The VR System's VRA is currently installed and functional in the Bureau of Voter Registration Services and has been in use since 2006 (with upgrades) and is used extensively on a daily basis without, which BVRS would not be able to perform its statutory duties.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Gina McLeod, Chief, Bureau of Voter Registration Services, Divison of Elections Maria Matthews, Director, Division of Elections

Fred Heery, Jr., Director, Division of Administrative Services

Katrina Youman, Purchasing Manager, Division of Administrative Services

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to file a bond or other security within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Protests may be filed with the agency by:

Mail: 500 S. Bronough Street, Tallahassee, FL 32399 Email: purchasing@dos.fl.gov Fax: (850) 245 6581

PUR 7778 (Revised 07/2022)

Incorporated by Reference: Rule 60A-1.045, F.A.C.