Notice of Award and Synopsis for RFP #250000001001

The State of Michigan, through the Department of Technology, Management, & Budget's Procurement office, issued Request for Proposal (RFP) #250000001001 for Gasoline and Diesel Fuel Delivery Service. The procurement sought a vendor to provide fuel delivery services to all State of Michigan locations, including both the lower and upper peninsulas, utilizing tank wagon and truck transport methods. The RFP was initially posted on SIGMA VSS on June 9, 2025, with proposals due by July 18, 2025, after a 39-day solicitation period. Four bidders submitted proposals: Ace Petroleum Inc., Gen Oil Company, RKA Petroleum Companies, Inc., and Crystal Flash, Inc. The evaluation criteria included technical scoring, with a minimum passing threshold, and the ability to service multiple prosperity zones across the state. The contract term was structured for three years, with provisions for up to five additional one-year renewal options. Vendors were required to demonstrate capability to deliver fuel consistently and comprehensively across different geographic regions of Michigan.

Crystal Flash, Inc. was recommended for award at $10,000,000, being the sole vendor to receive a passing technical score and demonstrate comprehensive service capabilities. The company was the only bidder for several prosperity zones and demonstrated a proven track record of working with the State. Other bidders were deemed non-responsive or insufficient: RKA Petroleum was disqualified for failing to follow proposal instructions, while Ace Petroleum and Gen Oil Company scored 42 and 62.5 respectively, falling below the RFP requirements. Crystal Flash's pricing varied significantly by region, ranging from $2,440.35 to $57,975.81, with no bids submitted for Western and Central Upper Peninsula zones. The award recommendation considered the overall economic impact to the State of Michigan, though this was not a determinative factor in the final selection. The procurement did not specify specific set-aside designations or restrictions on responding organizations, focusing instead on technical capabilities and regional service coverage.