Notice (not an opportunity to submit a bid) Sole Source - Custom Materials for Grindy Creek Bridge

The Oregon Parks and Recreation Department (OPRD) is conducting a Sole Source Procurement under Oregon Revised Statute 279B.075 for custom Glulam (glued laminated timber) bridge materials specific to the Grindy Creek Bridge Repair at Saddle Mountain State Natural Area, located in Clackamas County. The procurement involves acquiring specialized bridge components including 7 Glulam Girders, 7 Glulam Deck Panels of varying sizes, 2 Glulam Wood Curbs, 12 Glulam Guard Rail Posts, 2 Glulam Stiffeners, and 5 Glulam Spacers. Western Wood Structures Inc. has been identified as the sole source vendor capable of manufacturing these custom-sized materials that meet precise project specifications and timeline requirements. The materials are designed to enhance the bridge's load rating for future road and logging work, with the entire project scheduled for completion by ODOT in August 2025. Potential vendors or affected parties have seven calendar days from the notice's publication (March 25, 2025, with a due date of April 1, 2025) to submit written protests to Bryant Hayes, the Procurement and Sr. Contract Specialist, via email with specific protest submission guidelines.

The procurement appears to be unrestricted in terms of set-aside designations, with no specific mentions of disadvantaged enterprise requirements or vendor restrictions. The total estimated contract value is $60,000, with the project focused exclusively on procuring custom Glulam timber components from Western Wood Structures Inc. No incumbent vendors beyond the identified sole source provider are mentioned in the documentation. The procurement process requires detailed written protests that must include a comprehensive statement of legal and factual grounds, a description of potential harm to affected parties, and specific requested relief. Communication regarding the procurement should be directed to Bryant Hayes at bryant.hayes@OPRD.oregon.gov or via phone at 503-779-5566, with all correspondence required to reference the Special Procurement number S-63400-00013323. The project's technical specifications emphasize the need for custom-manufactured Glulam materials that provide superior strength and stability compared to standard dimensional lumber.