12906 Sole Source Justification.pdf
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- Attached to
- Notice (not an opportunity to submit a bid) Sole Source - Custom Materials for Grindy Creek Bridge
- Solicitation number
- S-63400-00013323
- Issued by
- Clackamas County, Oregon
About this file
This is a Sole-Source Determination and Justification document from the Oregon Parks and Recreation Department (OPRD) for the Grindy Creek Bridge Repair at Saddle Mountain State Natural Area. The project involves procuring specialized Glulam bridge materials for repairing the Lower Bridge, which is the main entrance to the park property. Specific materials include 7 Glulam Girders, 7 Glulam Deck Panels of varying sizes, 2 Glulam Wood Curbs, 12 Glulam Guard Rail Posts, 2 Glulam Stiffeners, and 5 Glulam Spacers. The work is scheduled to be completed by ODOT in August 2025, with a total estimated contract value of $60,000.
After researching and reaching out to other timber manufacturers, OPRD has determined that Western Wood Structures Inc. is the sole source for the required materials that meet the project specifications and timeline. The procurement is being justified as a Sole Source Procurement under Oregon Revised Statute 279B.075. The materials are custom-sized Glulam (glued laminated timber) components that provide greater strength and stability compared to standard dimensional lumber, specifically designed to match the existing bridge's design and increase its load rating for future road and logging work.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions and Responses for RFQ S-DASOBO-00013325 SWQA Final.docx | DOCX document | |
| 12906 Notice of Sole Source.pdf |
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Text version
SOLE-SOURCE DETERMINATION AND JUSTIFICATION
FOR SUPPLIES AND SERVICES
OREGONBUYS #S-63400-00013323
To: State Chief Procurement Officer
Department of Administrative Services
From: Oregon Parks and Recreation Department
Designated Procurement Officer: Bill Beaty, DPO
Agency Analyst/Procurement Specialist: Bryant Hayes
Date: 03/25/2025
Re: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275
Part A
1. Authority to enter into a Sole-Source Contract: OAR 137-047-0275
2. Estimated Total Value of Contract: $60,000.00
3. Subject of Contract: Materials for Grindy Creek Bridge Repair at Saddle Mountain State Natural Area
4. Background:
Owned by OPRD, Saddle Mountain Natural Area offers hiking trails and is off Highway 26, inland from Seaside Oregon in the Coast Range. The existing Lower Bridge at Saddle Mountain (approximately 30’x25’) crossing Grindy Creek needs repairs to increase load rating for future road and logging work. This is the main and only entrance to the park property. To increase the load rating the deck needs to be replaced. The guardrail will be replaced and jump stringers will be added. The abutments, headwall and existing girders will remain in place.
Materials Need:
OPRD is in need of the manufacturing and delivery of Glulam bridge materials ONLY. Other materials and construction is not included. Glulam decking and girders will add strength and stability to the bridge, meeting the required rating needed for future work.
Glulam is a process and general name of treating and laminating wood (not a brand name), creating greater strength than standard dimensional lumber. Glulam treatments also allow for custom sizing, matching the existing design and members of the current bridge. Dimensional lumber comes in pre-set sizes and doesn’t match the existing bridge. Because of the custom size needs and strength needs, standard lumber is not an option. This is a onetime repair and OPRD does not anticipate further material purchases for this project. The work will be completed by ODOT and the work is scheduled to be completed in August 2025.
Specific Materials Required:
Glulam Girders (7) - 5 ½” x 24 ½” x 30’
Glulam Deck Panels (2) - 5 1/8” (T) x 4’ 4 ¼” x 25’ 6”
Glulam Deck Panels (5) - 5 1/8” x 4’ x 25’ 6”
Glulam Wood Curb (2) - 10” x 18” x 32’
Glulam Guard Rail Posts (12) - 8” x 8” x 6’
Glulam stiffener (2) - 3 1/2" x 6" x 32’
Glulam Spacer (5) – 3” X 6” X 30’
5. Findings:
After research, and outreach to other timber manufacturers, OPRD has determined that Western Wood Structures INC. is the sole source for the purchase and delivery of the required materials that meets the project timeline and the specifications as identified by ODOT’s structural engineers.
Therefore, in consideration of the materials required and project timeline, and for the sole benefit of OPRD and the best interest of the State, the procurement of the custom glulam decking and girders provided by Western Wood Structures INC. is determined to be a Sole Source Procurement pursuant to ORS 279B.075.
Approved By: ____________________________________________________________________ Bill Beaty, Delegated Procurement Officer
Bill Beaty (Mar 25, 2025 11:59 PDT) Bill Beaty https://oregonparks.na2.echosign.com/verifier?tx=CBJCHBCAABAAy29p-_Jzuf6XPBhk5J8B-WTOskhiMhQO
| 2025-03-25T11:59:05-0700 | |
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