Notary Services for Dallas County

Dallas County is seeking quotations for a non-exclusive annual contract for Notary Services through Solicitation #QTE-2025-003, with the primary objective of providing materials for internal clients to become notaries within the State of Texas. The procurement is structured as an as-needed, annual quote with a strict financial threshold, where quotes exceeding $49,999 will not be considered for award. Specific materials being procured include Texas Filing Fees and Four-year Notary Bonds, which will be ordered in quantities determined by the county's immediate requirements. The solicitation was initially posted on February 24, 2025, with the original bid closing date extended to March 7, 2025, at 2:00 p.m. CST through Addendum No. 1. Potential vendors are required to submit a W9 for the company providing goods and services, not for individual notaries, and all deliveries will be made to specified county locations based on precise purchase order quantities. The contract term is anticipated to be one year, with the county maintaining flexibility to procure notary services and materials as needed.

There are no explicit set-aside designations or restrictions on vendor participation mentioned in the available documentation. The solicitation appears open to any qualified vendor capable of supplying the required notary materials within the specified $49,999 budget threshold. No incumbent vendors are identified, and no specific infrastructure or technology integration requirements are outlined in the provided documents. While the exact budget range is not definitively stated, the solicitation indicates a maximum annual value of $49,999 for all notary-related materials and services. The procurement approach suggests a non-exclusive contract, which implies that Dallas County may potentially engage multiple vendors to meet its notary service needs throughout the contract period. The county will issue purchase orders on an as-needed basis, providing vendors with opportunities for partial or incremental fulfillment of notary materials.