TMD26-FMO-0043128 Split System Replacement

The Texas Military Department issued an Invitation for Bid (IFB) for HVAC split system replacement services at the California Crossing Readiness Center in Dallas, Texas. The project scope includes removal of three existing twined 5-ton split HVAC systems and installation of three new non-twined single 5-ton split systems, with associated ductwork modifications, electrical and gas connections, and full system commissioning. Deliverables encompass safe EPA-compliant removal and disposal of existing refrigerants, installation of new condensing units and gas-fired furnaces meeting minimum efficiency standards (SEER2 14.3, EER2 11.7, 80% AFUE), programmable thermostats, and startup testing and commissioning documentation. Prospective bidders were required to attend a minimum of one mandatory site visit on either May 13, 2026, or May 14, 2026, at 10:00 AM CT. Written questions were due by May 20, 2026, at 2:00 PM, with answers posted by May 27, 2026. Bids must be submitted via email to procurement@military.texas.gov no later than June 1, 2026, at 2:00 PM CT. Qualified contractors must maintain HVAC licensing and certifications required by Texas state law and local ordinances, demonstrate financial capability, provide proof of required insurance coverage within five business days of award (including workers' compensation, commercial general liability of $1,000,000 each occurrence and $2,000,000 aggregate, automobile liability of $500,000 combined single limit, and umbrella/excess liability of $1,000,000 per occurrence), and provide a payment bond equal to the contract amount for contracts exceeding $25,000. Evaluation criteria include contractor performance history as tracked through the Texas Vendor Performance Tracking System, past compliance records, and corrective action plans.

The procurement documents do not identify specific set-asides for disadvantaged enterprises or restrictions limiting response eligibility based on business classification. No incumbent vendors or current contractors are identified in the available solicitation materials. The contract pricing structure requires submission as a firm fixed-price lump sum bid including all labor, materials, equipment, and services on a no-minimum, as-needed basis, with taxes identified separately. The initial contract term is one year from the effective date of award, with potential optional renewal periods, and the Texas Military Department reserves the right to extend the contract beyond the initial term as deemed necessary. Service response requirements include four-hour response for standard calls, six-hour response for after-hours calls, and two-hour response for emergency calls. The solicitation does not provide a stated budget range or award value, and payment processing will follow TMD's acceptance of work in accordance with the Texas Prompt Payment Act.