ESBD_512934_1779909804380_Addendum 1 - TMD26-FMO-0043128.pdf

This is Addendum 1 to an Invitation for Bids (IFB) issued by the Texas Military Department for HVAC split system replacement services at the California Crossing Readiness Center in Dallas, Texas. The project scope involves removal of three existing twined 5-ton split HVAC systems and installation of three new non-twined single 5-ton split systems with associated ductwork modifications, electrical and gas connections, and full system commissioning. The deliverables include EPA-compliant removal and disposal of existing refrigerants, installation of new condensing units and gas-fired furnaces meeting minimum efficiency standards (SEER2 14.3, EER2 11.7, 80% AFUE), programmable thermostats, and startup testing and commissioning documentation. Mandatory site visits were required on May 13 or 14, 2026, at 10:00 AM CT, with written questions due by May 20, 2026, at 2:00 PM CT. This addendum, effective May 27, 2026, posts the Question and Answer document for the project and does not extend the bid receipt deadline. Bids must be submitted via email to procurement@military.texas.gov no later than June 1, 2026, at 2:00 PM CT. The contract term is one year from the effective date of award with potential optional renewal periods.

The addendum clarifies critical project parameters through the posted questions and answers, including that all work must be performed during TMD business hours (Monday-Friday, 6:30 AM-5:00 PM), temporary cooling is not required during equipment replacement, existing regular thermostats will be replaced, the same tonnage and gas furnaces will be utilized, and existing electrical will be reused where applicable with necessary upgrades to wire size, breaker size, or disconnect size as required by newly installed equipment. Qualified contractors must maintain HVAC licensing and certifications required by Texas state law and local ordinances, demonstrate financial capability, and provide proof of required insurance coverage including workers' compensation, commercial general liability of $1,000,000 each occurrence and $2,000,000 aggregate, automobile liability of $500,000 combined single limit, and umbrella/excess liability of $1,000,000 per occurrence. A payment bond equal to the contract amount is required for contracts exceeding $25,000. The contract requires submission as a firm fixed-price lump sum bid including all labor, materials, equipment, and services with taxes identified separately. No specific budget range is provided in the available solicitation materials, and payment will follow TMD's acceptance of work in accordance with the Texas Prompt Payment Act.