Mechanical Engineering Services

The Brazos River Authority (BRA) has issued a Request for Proposals (RFP No. 26-1386) for Mechanical Engineering Services on an Indefinite Delivery, Indefinite Quantity (IDIQ) basis. The procurement seeks qualified mechanical engineering firms to provide comprehensive professional services at facilities throughout the Brazos River Basin, including dams, water treatment plants, pump stations, transmission facilities, and wastewater collection and treatment plants. Deliverables and services include facility inspection and evaluation, preparation of professional reports and cost estimates, development of specifications and drawings for repairs and enhancements, periodic inspection of constructed improvements, and mechanical engineering consultation. Respondents must demonstrate qualifications through past performance, relevant experience, personnel qualifications, quality control methodology, references, and litigation history, with required insurance coverage including General Liability ($1,000,000 per occurrence), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), Workers' Compensation (statutory), and Automobile Liability ($1,000,000). Proposals must be received by 10:00 AM on May 13, 2026, with a virtual proposal opening at 11:00 AM the same day; questions must be submitted by 4:00 PM on April 23, 2026, with responses posted as addenda by April 27, 2026. Submittals are limited to ten pages (excluding resumes and required forms) and must be organized in tab format addressing company background, relevant experience, personnel qualifications, quality control methodology, and required documentation including W-9 forms, conflict of interest questionnaires, and non-collusion affidavits.

The RFP does not specify any set-aside designations or restrictions on organizational types that can respond. No incumbent vendors or current contractors are listed in the documentation. Compensation is structured on a time and materials basis with hourly billing rates for consultant staff, while individual service orders will be negotiated and approved separately by the BRA, with service orders not to exceed $25,000 each and total contract value capped at $250,000 over the life of the agreement. The contract term is one year with potential renewal for up to four additional one-year periods, for a total potential term of five years, though no minimum amount of work is guaranteed. Hourly rates may be adjusted annually based on the U.S. Department of Labor Bureau of Labor Statistics Producer Price Index for Engineering Services, with a maximum annual increase of five percent. Reimbursable expenses include meals, lodging, and automobile mileage per Texas Comptroller of Public Accounts rates, plus actual costs for sub-consultant services and direct expenses. The BRA is exempt from Texas sales and use taxes and reserves the right to select the most qualified respondent and negotiate contract terms at a fair and reasonable price, with the final contract being a non-negotiable BRA standard form agreement.