RFP 26-027 FNS Software Point of Sale System

El Paso Independent School District (EPISD) issued Request for Proposal 26-027 on March 20, 2026, seeking an on-premise deployed Food and Nutrition Services (FNS) Point of Sale (POS) software system to serve approximately 48,000 students across 66 campuses. The procurement encompasses a single software package plus four annual support and maintenance service renewals, with the system required to support meal program operations, integrate federal and state meal program requirements, streamline payment processing, enhance nutritional transparency, and optimize front-of-house and back-of-house food service operations. Key deliverables and required capabilities include menu management, student application processing, multi-payment options, nutrition transparency, inventory ordering, comprehensive reporting, system integration with EPISD's student information system, and on-site training across all 66 campuses. The system must comply with Texas Department of Agriculture (TDA) and United States Department of Agriculture (USDA) regulations, including support for multiple federal meal programs such as the School Breakfast Program, National School Lunch Program, Child and Adult Care Food Program, and Community Eligibility Provision. Critical deadlines include written questions due March 25, 2026 at 11:00 AM (MT), answers provided by March 26, 2026 at 12:00 PM (MT), and proposals due April 1, 2026 at 2:00 PM (MT). A non-mandatory pre-bid informational conference was held on March 24, 2026 at 2:00 PM (MT) at EPISD Procurement & School Resources, 4900 Woodrow Bean Drive, El Paso, Texas 79924. Evaluation criteria include purchase price (25 points), quality (15 points), meeting District needs (20 points), long-term costs (20 points), reputation (5 points), and other relevant factors (15 points), with the District reserving the right to award based on best value rather than lowest price.

No set-asides or incumbent information is specified in the RFP, indicating that all qualified vendors may respond without disadvantaged enterprise restrictions. Vendors must submit financial statements for the past two fiscal years, provide evidence of financial responsibility, maintain appropriate insurance coverage, and complete all required certifications including EDGAR compliance, Form 1295 (unless publicly traded), criminal background clearance, and various state-mandated certifications regarding firearms, Israel boycotts, energy companies, and terrorist organizations. The initial contract term is one year, with EPISD holding options to extend for up to four additional renewal years contingent upon satisfactory performance. Award and contract execution are anticipated for April 2026. No specific budget or award value range is listed in the procurement documents; pricing must be provided by vendors for the comprehensive POS software system and separate annual support and maintenance services for the initial year and each of four optional renewal years.