RFP 2026-P04 Eastside Campus - Commissioning Agent

Hays County, Texas is issuing Request for Proposals (RFP) 2026-P04 to procure a Commissioning Agent (CxA) to provide comprehensive commissioning services for the New Eastside Campus Building, a 72,000-square-foot, three-story Mass Timber office building located in Kyle, Texas. The commissioning agent will verify that all building systems comply with the 2021 International Energy Conservation Code (IECC) Sections C402.5 and C408, including mechanical systems, service water heating systems, lighting controls, and air barrier testing across four distinct project phases: design, construction, acceptance, and post-construction. The project has an approximate total construction budget of $43 million with a timeline extending from December 2025 through April 2028. The successful respondent must submit a fixed, lump-sum cost proposal that includes all associated meetings, progress reports, direct costs such as travel, mileage, per diem, communications, food, telephone, postage, data transfer, photographs, and printing of up to six copies of all documents, along with hourly rates for team members for work exceeding the stated scope. Required qualifications include independent third-party status not affiliated with the design team or construction manager, commissioning agent certification from the Building Commissioning Association or equivalent, relevant Texas professional licenses including Professional Engineer credentials, a minimum of five years of field experience as a commissioning agent, and three references from similar projects completed under 2015, 2018, or 2021 IECC standards with public entity project experience. Evaluation will be based on Capacity to Perform (35 points), Experience of the Company (30 points), Proposed Cost (20 points), and Contract Methodology (15 points), for a maximum total of 100 points. The proposal submission deadline has been extended to March 30, 2026 at 9:00 a.m. Central Time (as per Addendum 2); a pre-bid meeting was scheduled for March 11, 2026 at 11:00 a.m. via Microsoft Teams, and written questions were due by March 12, 2026 at 5:00 p.m., with the anticipated contract award date in May 2026 and initial contract term running from May 2026 until project completion in approximately April 2028.

Hays County encourages participation from Historically Underutilized Businesses (HUBs), Section 3 residents and business concerns, and other disadvantaged business enterprises; however, no specific set-aside designations or restrictions limiting the types of organizations eligible to respond have been identified in the procurement documents. No incumbent vendors or current contractors are listed in the available solicitation materials. The County reserves the right to conduct interviews at its discretion and may exercise contract extensions when advantageous to the County. All proposals must be submitted to the Hays County Purchasing Office, directed to Stephanie Hunt, CPPB, Purchasing Agent, at 712 S. Stagecoach Trail, Suite 1012, San Marcos, Texas 78666, or via email at purchasing.bids@hayscountytx.gov, with bidders required to acknowledge receipt of Addendum #2 by signing and returning the addendum cover page with their proposal submission. The specific contract value or budget allocation for the commissioning agent services has not been disclosed in the available RFP documents, and cost evaluation will represent 20 percent of the total scoring criteria.