On-Airport Rental Car Concession for Waco Regional Airport

The City of Waco, Texas is issuing Request for Proposal (RFP) 2026-005 for an on-airport rental car concession operation at Waco Regional Airport, located at 7909 Karl May Drive. This procurement seeks a qualified vendor to establish and operate a rental car concession facility at the airport. The RFP was posted on April 2, 2026, with a mandatory pre-proposal meeting scheduled for April 16, 2026, at 10:00 A.M. at the airport location. All prospective bidders must submit written questions or inquiries by April 28, 2026, at 5:00 P.M. Central Time to Daryle Bullard, Sr. Purchasing Agent, via telephone at 254-750-6616 or email at daryleb@wacotx.gov. Proposals are due by May 7, 2026, at 2:00 P.M. Central Time, with the proposal opening scheduled for 2:01 P.M. Central Time the same day via Zoom video conference. The complete proposal package containing detailed specifications, evaluation criteria, contract terms, performance requirements, and revenue sharing arrangements is available at https://files.wacotx.gov/f/cf5c04a5644fae50.

The available documents do not specify set-aside designations, disadvantaged business enterprise (DBE) restrictions, incumbent vendor information, existing infrastructure requirements, or award values and budget ranges. Interested vendors should obtain the complete RFP documentation through the provided link to review all material conditions, qualification requirements, evaluation methodology, financial terms, and contract performance standards. Additional information regarding organizational eligibility, minority or women-owned business enterprise participation requirements, and any existing concession arrangements should be clarified through the pre-proposal meeting or direct inquiry with the City of Waco Purchasing Services Office.