Bid NO. 24-25 Road Materials

The City of Huntsville, Texas is requesting sealed bids for road maintenance and repair materials under Bid No. 26-27, with bids due June 25, 2026 at 2:00 p.m. Central Time at the City of Huntsville Service Center, 448 State Highway 75 North, Huntsville, Texas 77320.

The scope covers hot mix asphaltic concrete (Types B, C, D, and F), flexible base, cement-stabilized flexible base, cold mix, stabilized sand, limestone chip rock, topsoil, field sand, washed concrete sand, ready-mix concrete, flowable fill, and rip rap in various sizes. Delivery must occur within 24 hours or as mutually agreed, and vendors must maintain adequate inventory and personnel within a reasonable radius of Huntsville to support prompt delivery. All delivery and freight charges must be included in quoted prices.

The estimated annual expenditure is $100,000, though actual expenditures may vary significantly due to emergency procurements, with no guarantee of minimum orders. The contract term runs from award through September 30, 2027, with four optional one-year renewal periods extending through September 30, 2031. Prices must remain firm for 120 days following the solicitation opening and for the duration of the contract thereafter.

Award will be based on best value, considering price, vendor proximity, delivery capability, reputation, quality, and past performance. Insurance requirements include Commercial General Liability ($1 million per occurrence / $2 million aggregate), Commercial Automobile Liability ($300,000 per occurrence), and Workers' Compensation as required by Texas law. Vendors must submit three business references from the preceding twelve months and evidence of insurability within ten calendar days of award.

Questions are due June 15, 2026 at 10:00 a.m., with final addenda posted by June 17, 2026 at 5:00 p.m. A public bid opening will occur at the submission deadline. Payment will be made within 30 days of invoice receipt in accordance with the Texas Prompt Payment Act, net of any applicable discounts.