Term Contract for Generator Inspections, Routine Maintenance & Service for Jefferson County

Jefferson County Purchasing Department in Beaumont, Texas is soliciting sealed bids through Invitation for Bid (IFB 26-004/CG) for a one-year term contract to provide comprehensive generator services across multiple county facilities. The procurement encompasses semi-annual inspections, preventative maintenance, and 24/7 emergency service for 19 generators ranging from 20 kilowatts to 2 megawatts in capacity located at courthouses, correctional facilities, airport terminals, and administrative offices throughout Jefferson County. Bidders must submit sealed bids by 11:00 AM Central Time on Wednesday, March 25, 2026, to 1149 Pearl Street, Beaumont, Texas 77701, with written questions due by 5:00 PM Central Time on Friday, February 27, 2026. The bid form requires hourly labor rates for generator technicians and helpers for four service categories: regular working hours (Monday-Friday, 8:00 AM to 5:00 PM), after-hours service, holiday service, and disaster relief operations, with all materials, equipment, supplies, and transportation costs included in quoted rates and no additional charges permitted. The contract term is one year from the date of award with two optional one-year renewal periods, and prices remain firm and fixed throughout the initial term with increases permitted only on contract anniversary with written justification. Qualified bidders must demonstrate compliance with federal requirements including System for Award Management (SAM) registration, Form 1295 certification, workers' compensation insurance, $1,000,000 minimum general liability insurance naming Jefferson County as additional insured, and various federal compliance certifications including debarment/suspension and civil rights provisions.

The procurement contains no set-aside designations or restrictions limiting eligible bidders; however, Jefferson County encourages participation from Disadvantaged Business Enterprises (DBEs), Minority/Women Business Enterprises (M/WBEs), and Historically Underutilized Businesses (HUBs). No incumbent vendor or current contractor information has been provided in the solicitation documents. The county operates on an October 1 to September 30 fiscal year basis and reserves the right to terminate contracts without liability if funding becomes unavailable. No specific budget range or award value has been disclosed in the available solicitation materials. The county does not offer preference programs or set-asides, and no pre-bid conference or mandatory site walk-throughs are scheduled, though all generators are accessible by truck within 50 feet except for one unit at Sabine Pass mounted on a stand-alone platform 10 feet above ground with built-in stairs and direct truck access.