Embroidery Machine

The Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services division, is requesting bids on a tubular embroidery machine with a 10-inch touch screen control panel for Vernon State Hospital's Central Rehab Client Workshop, with bids due June 17, 2026 at 10:30 a.m. Central Time.

The solicitation specifies a CHS2-1504-W All Servo Tubular Embroidery Machine with 15 needles and 4 heads. The package includes an Otto Cap Kit, a three-month Hoopmade master bundle subscription, a starter kit with supplies, Chroma Inspire digitizing software, and one day of onsite customer training. Bidders must submit completed Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), and Exhibit D (Bid Execution Page) to remain eligible; failure to submit any required exhibit results in disqualification.

The historical monetary value for the same or similar goods is $34,538.98. The initial contract term runs from the date of award through August 31, 2026, with an option for HHSC to extend for up to one additional year at its sole discretion. Pricing must be submitted as firm, fixed prices on Exhibit C, with all labor, equipment, materials, supplies, and related expenses included in unit rates. Price adjustments during the contract term are permitted only at HHSC's sole discretion, potentially tied to the Consumer Price Index or Federal Minimum Wage Rate increases.

Evaluation criteria are bidder capability to meet specifications and delivery requirements, past vendor performance, ability to perform, and price, with award going to the bidder offering the best value rather than necessarily the lowest price. No HUB subcontracting plan is required, though bidders are encouraged to submit one if subcontracting opportunities exist. The questions and clarifications deadline is June 11, 2026. The anticipated contract start date is June 18, 2026. All bids become property of HHSC and are subject to the Texas Public Information Act.