MDILog Record Management Software for DSHS

The Texas Health and Human Services Commission (HHSC), on behalf of the Department of State Health Services (DSHS), is issuing an Invitation for Bids (IFB) for MDILog Record Management Software services to support the Centers for Disease Control and Prevention-funded Texas Overdose Data to Action (TODA) Program. The solicitation seeks a qualified contractor to provide comprehensive software access, data migration, and technical support services to justices of the peace and medical examiners participating in the program. Key deliverables include establishing MDILog accounts for end users, conducting training sessions for justices of the peace and medical examiners, providing data migration technical support, facilitating warm handoffs with existing MDILog users, enabling system access for state oversight and reporting purposes, and delivering monthly enrollment and utilization metrics. The contractor must provide services during standard business hours (Monday through Friday, 8 a.m. to 5 p.m. Central Time) with a four-hour response time for standard service calls and one-hour response for emergency services. The solicitation was posted to the Electronic State Business Daily on May 21, 2026, with a questions and clarifications deadline of May 28, 2026, and an addendum response posted June 1, 2026; proposals must be submitted by June 4, 2026, at 10:30 a.m. Central Time. The anticipated contract start date is the date of award, with an initial term ending August 31, 2026, followed by four optional one-year renewal periods through August 31, 2030. Pricing must be submitted as firm, fixed unit rates on the provided Exhibit C Price Sheet covering all labor, equipment, materials, supplies, and related expenses for the contract life.

The solicitation does not specify any set-aside designations or restrictions limiting responses to particular enterprise classifications. No incumbent vendor has been identified for this procurement, and no volume guarantees are provided. Contractors must meet comprehensive insurance requirements including workers' compensation with $1,000,000 employer's liability limits, commercial general liability of $1,000,000 per occurrence, cyber/privacy liability insurance of $1,000,000 per claim and aggregate, technology professional liability insurance of $2,000,000 per occurrence, and umbrella liability insurance of $1,000,000. All insurance policies must be occurrence-based, provided by A.M. Best Company A-rated or better insurers, and name the Texas Health and Human Services Commission as an additional insured with 30-day cancellation notice provisions. Respondents must complete all required exhibits and affirmations, including HHS Solicitation Affirmations addressing compliance with suspension and debarment certifications, E-Verify requirements, human trafficking prohibitions, child support obligations, and various state policy certifications related to abortion funding, vaccine requirements, firearms discrimination, and foreign ownership restrictions. The contract is subject to appropriations and availability of funds, and no specific contract value or budget range is disclosed in the solicitation documents.